Administrative Specialist

3 weeks ago

Tampa, United States AACSB International Full time
Job DescriptionJob Description

AACSB is the world’s leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 member organizations and more than 1000+ accredited business schools in over 100 countries and territories. AACSB’s core values of quality, community, social responsibility, diversity and inclusion, and ethics are all viewed through a global lens in our collective commitment to transform business education for positive societal impact. Synonymous with the highest standards of excellence since 1916, AACSB connects educators, students, and business to develop the next generation of great leaders.

As the Administrative Specialist, you will play a key role in ensuring effective day-to-day operations within the Accreditation team and creating a positive and professional first impression for our members, volunteers, and public stakeholders. You will provide administrative support and report directly to the Vice President of Accreditation.

How you will Contribute:

  • Provide administrative support to the Accreditation team, working closely with the Vice President of Accreditation (both routinely and for ad hoc projects).
  • Assists in the planning and coordination of meeting logistics and follow-up activities of accreditation committee meetings. 
  • Provides support to the ISO 9001 Quality Management Lead, updating quality management documentation, scheduling meetings, and assisting in the coordination of internal and external audits.
  • Assists in the planning and coordination of volunteer training events, including issuing invitations, tracking attendance, and sending post-training communications.
  • Coordinates the accreditation certificate process, ensuring that accredited schools receive certificates in a timely manner after each accreditation review.
  • Responsible for initiating school applications and projects in the myAccreditation platform.
  • Monitors receipt and ongoing tracking of peer review team conflict of interest acknowledgement requirement.
  • Enters data accurately into AACSB’s association management system, including entering notes related to peer review team performance into AACSB’s association management system.  
  • Performs other related duties as needed.

Requirements

  • Fluency in the English language
  • Strong, demonstrated organizational skills with the ability to multitask and prioritize work.
  • Five (5) years of administrative support experience.
  • Excellent communication skills, capable of effective writing and verbal communication.
  • Proficiency in Microsoft Office 365 suite, especially Word, Excel, Outlook, and Teams.
  • Ability to work independently with minimal supervision and collaboratively as part of a team.

Preferred Qualifications:

  • Previous experience in an administrative role, particularly those emphasizing office management and support to senior management, will be highly regarded.
  • Bachelor’s degree from an accredited college or university in office administration or related field.
  • Eight (8) years administrative support experience.

Why join AACSB?

We take pride in providing our employees with an inclusive work environment that promotes individual development. Our employees say our benefits, location, flexible work environment, and their colleagues are the primary drivers that attract and keep them with AACSB.

Benefits

We offer a competitive benefit package, including generous vacation, sick and holiday paid time off, health/dental/vision insurance, 403B, short and long-term disability, life insurance, wellness allowance, tuition reimbursement, and a hybrid work environment.

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