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Office Administrator

3 months ago

Moline, United States JAX VENTURES INC Full time
Job DescriptionJob DescriptionBenefits:
  • Dental insurance
  • Health insurance
  • Vision insurance

Overview:

Best Choice Roofing is one of the largest roofing companies in the nation, with over 50 locations throughout the US. We are seeking a reliable and dependable Office Administrator for our busy branch. The Office Administrator is responsible for clerical and administrative tasks for the entire branch, and making sure that all jobs and communications are flowing seamlessly.
The ideal candidate must be able to work independently and with a team. They must be
professional, courteous, dependable, and reliable. They are the glue that holds the communication bridge from management to the branch, so the ideal candidate must be stable and reliable. The ideal candidate will have the ability to function in a fast-paced and sometimes stressful environment, with deadline requirements. This position requires a positive attitude and self-motivation.

Responsibilities:

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Scheduling, payroll, and commissions
  • Manage arrangements for collection of paperwork and/or money from homeowners
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Manage and tracking accounts receivable for the branch
  • Create and update records, spreadsheets, and databases with personnel, financial, and other data
  • Manage inventory of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary
  • Relay updates and/or important information to the branch manager(s)
  • Clerical (typing, filing, organizing, etc.)
  • Light daily cleaning (sweeping, dusting, emptying desk trash cans, etc.)
  • Maintain positive and up-beat environment
Skills:

  • Proven experience as an office administrator, office assistant, or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and Google Cloud Software (especially MS Excel and Google Sheets)
  • High school diploma with at least 2 years experience in a clerical role
  • Experience with QuickBooks or similar accounting software
If you are a proactive individual with excellent multitasking abilities and a passion for maintaining an efficient office environment, we encourage you to apply for this position.