Administrative Assistant III

6 days ago


Moline, United States Robert Half Full time
Job DescriptionJob Description

Robert Half is hiring for an Administrative Assistant to join our client's team onsite in Moline In this position, you will be providing direct support to four Global Supply Management and Logistics Directors. This is a one-year contracted position, with the possibility of extension. The ideal candidate is proactive, skilled in multitasking, and has excellent communication abilities. If you are a team player with a strong background in administrative support and thrive in a fast-paced environment, we encourage you reach out to our team to apply

 

Location: Moline, IL

Position Type: Full-Time, Onsite


If this opportunity sounds like you, contact Paige at 563-214-1543 or connect with Paige Carter - Accounting and Finance Talent Manager at Robert Half on LinkedIn.


Your Responsibilities:

Schedule meetings, coordinate travel arrangements, and manage appointment calendars for managers.

Facilitate workflow through managers' offices, leveraging organizational knowledge to manage incoming and outgoing tasks, including assignments across other managers.

Handle inquiries from internal and external customers and escalating complex issues as needed.

Gather, create, and maintain sensitive or confidential information for internal use.

Maintain and update organizational databases with accuracy.

Compile, maintain, and summarize sensitive information for various reports and special projects.

Provide communication services within the department, coordinating calls and visits as needed, including handling calls in multiple languages.

Ensure strict confidentiality and handle all sensitive information with discretion.

What Skills You Need:

Minimum of 3 years of demonstrated experience handling highly confidential information.

3+ years of experience with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Experience planning and coordinating events.

Experience supporting upper-level management in an administrative capacity.

Strong organizational skills with the ability to prioritize tasks effectively.

Excellent written and verbal communication skills.

 

What Makes You Stand Out:

Personable, adaptive, and eager to proactively complete tasks with minimal supervision.

Highly motivated to support team members and leadership in a fast-paced environment.

Strong problem-solving skills with a focus on attention to detail.

Bachelor’s Degree in Administration, Business, Marketing, Management, or equivalent work experience is preferred.



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