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Facilities Coordinator

2 months ago

Cambridge, United States TEKsystems Full time
Job DescriptionJob Description

This Fortune 500 company is looking for an individual to start on their Facilities and Office Administration Team in Cambridge, MO. Job Description as follows:

Responsibilities:

  • Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of site(s), validation of work orders.
  • Liaison with building maintenance, including regular communication.
  • Liaison with key internal and external business partners, including any and all necessary vendors and corporate HR, IS&T, EHS, and Security.
  • Oversee budgets and create spreadsheets/trackers, including Purchase Orders.
  • Create weekly activity and status reports.
  • Provide conference room arrangement and maintenance, including calendar scheduling.
  • Assist with providing equipment removal passes and visitor badges where required.
  • Perform other support duties as required by the department or office.
  • Conduct inspections of rooms daily and record temperature readings and if necessary and report it up for corrective measures.

Additional Day to Day Tasks:

  • Maintain professional appearance of common areas and conference rooms.
  • Greet and assist all visitors; maintain company visitor sign in book. Coordinate visitor transportation and travel if needed.
  • Order, maintain, and track inventory for break room and office supplies. Maintain professional appearance of break rooms and conference rooms.
  • Handle any user errors/ questions -day to day can be different based on volume of requests.
  • Help with any transitions and moves.
  • Vendor management – Coordinate service requests with property management and/or external vendors. Handling issues as they arise.
  • Use employee information applications to obtain employee information and conference room schedules.
  • Function as after-hours contact for property management.
  • Be responsible for overall office safety and security.
  • Deliver mail, handle outgoing and incoming mail delivery, and maintain mailroom organization