Operations Administrative Assistant 1

4 weeks ago

Pensacola, United States Crown Health Care Laundry Services Full time
Operations Support Administration Admin.

POSITION SUMMARY

The primary purpose of a Corporate Operations Assistant is to provide administrative and reporting assistance to the corporate Operations team. The Assistant will utilize exceptional detail orientation and accuracy to ensure that reports and assignments are accurate and beneficial to the organization.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
  • The ability to perform the essential functions of the job, with or without an accommodation.
  • At least 2 years administrative experience with some experience preparing reports
  • Excellent organizational skills
  • Solid technology skills including Excel and other business reporting software
  • Has succeeded at a job that required attention to detail, flourishing in a fast pace and measuring/communicating results
  • Exceptional internal collaboration skills
  • DECISION MAKING ACCOUNTABILITY

(List routine decisions the incumbent should make autonomously)
  • Will prioritize own work based on established priorities


(List decisions that the incumbent should seek approval prior to making)
  • Any changes to current reporting or administrative procedures

Typical of a business office environment, however, must be able to travel to other Crown locations to meet with managers and to gain in depth understanding of the positions. May be required to perform some plant tasks to gain hands on experience. Must be able to use a phone and computer constantly.

Reporting:
  • The Assistant will routinely prepare reports on a scheduled and ad hoc basis as needed.
  • Responsible for ensuring the integrity of the data by working internally to collect information
  • Assist in the validation and proofing of new reports produced internally.
  • Data entry and reasonability review of data


Contract Work:
  • The Assistant will play a critical role in the Contract process by assisting with completing contract templates and proofing new accounts.
  • Review Contract clauses and transcribe details from the clauses into Sales force.
  • Crown Reporting System: The Assistant will utilize CRS routinely in the position and must become an internal expert in this software.
  • Contract Administration: The Assistant will be tracking misc. charges that are written into Crown contracts such as fuel surcharge and energy rates. May be charged with tracking and/or monitoring other items.

Additional Duties:
  • Any other reporting or administrative duties as needed. Additional duties will be added once the Assistant is trained and competent in the above duties.
  • Any other duties as assigned or deemed necessary.
  • May assist with any executive admin duties as needed.

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