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Clerical Operations Assistant

2 months ago

Pensacola, Florida, United States Studer Properties LLP Full time
Job Overview

The Office Coordinator will deliver essential administrative assistance and manage the flow of communication, clerical tasks, and compliance with all organizational policies and behavioral standards.

Key Responsibilities

Reasonable accommodations may be provided to enable individuals with disabilities to fulfill the essential functions.

  • Offer administrative assistance to team members.
  • Compose acknowledgment letters.
  • Create clear and concise written communications, including letters and emails.
  • Prepare, print, and dispatch correspondence.
  • Gather and print materials for presentations.
  • Monitor and manage credit card receipts.
  • Maintain inventory of office supplies and reorder as necessary.
  • Update the office Communication Board with new information.
  • Sort and distribute incoming mail; transport packages to shipping facilities.
  • Execute additional tasks as assigned to ensure the smooth operation of the organization.
  • Personal transportation is required.
Qualifications
  • Highly organized and detail-oriented with a focus on guest services.
  • Strong verbal and written communication skills.
  • Able to manage multiple tasks and resolve issues effectively.
  • Proficient in Microsoft Office Suite.
  • Exceptional communication and customer service abilities.
  • Maintain a professional demeanor and appearance consistently.
Education & Experience

A high school diploma or GED, along with one to three years of relevant experience and/or training, or an equivalent combination of education and experience.

Physical Demands

The physical requirements outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. These include sitting, walking, bending, stooping, lifting up to 25 pounds, typing, and utilizing standard office equipment, including computers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type & Work Schedule

This is a regular, full-time, non-exempt position. Standard workdays and hours are Monday through Friday, 8 AM to 5 PM, but may vary based on business needs.

Additional Information

Please note that this job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Studer Properties LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.