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Executive Admin III
2 months ago
Must Have skills:
10+ years experience
Experience with Big Tech companies
Calendar Management for Directors/VP’s
Travel Bookings
Experience with expense reports
Job Description -
· As Executive Assistant:
· Managing daily calendars for 2 to 4 Company Directors and Senior Directors
· Entering, validating, and closing expense reports
· Planning and executing meetings and team events with teams of 100+ people
· Planning and booking travels
· Supporting book keeping and budgeting within compliance rules
· Creating and updating databases for financial, personnel, and other information
· Track and replace office supplies, as necessary
· Assist other admins, as needed
Skills:
· Higher level - 10+ with experience across multiple roles in Big Tech
· Strong facilitation and communication skills with large teams (50+ people)
· Strong ability to plan ahead and see around corners
· Education: Arts or business degree preferred, but not mandatory
· Collaborative, high energy self-starter, quick learner, and team player
Nice to have’s - while covering for an FTE backfill
· As Project Manager:
· Planning small to medium projects
· Tracking tasks and owners and providing regular status updates
· Closing projects and summarizing outputs
· As Multimedia Communications Expert:
· Managing a Knowledge Management site using Atlassian Confluence
· Creating impactful Keynote slides
· Creating formatted emails for special communications to the team
· Managing access to Adobe Stock