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Executive Admin III

2 months ago

Cupertino, United States Intelliswift Software Full time

Must Have skills:

10+ years experience

Experience with Big Tech companies

Calendar Management for Directors/VP’s

Travel Bookings

Experience with expense reports


Job Description -

· As Executive Assistant:

· Managing daily calendars for 2 to 4 Company Directors and Senior Directors

· Entering, validating, and closing expense reports

· Planning and executing meetings and team events with teams of 100+ people

· Planning and booking travels

· Supporting book keeping and budgeting within compliance rules

· Creating and updating databases for financial, personnel, and other information

· Track and replace office supplies, as necessary

· Assist other admins, as needed

Skills:

· Higher level - 10+ with experience across multiple roles in Big Tech

· Strong facilitation and communication skills with large teams (50+ people)

· Strong ability to plan ahead and see around corners

· Education: Arts or business degree preferred, but not mandatory

· Collaborative, high energy self-starter, quick learner, and team player

Nice to have’s - while covering for an FTE backfill

· As Project Manager:

· Planning small to medium projects

· Tracking tasks and owners and providing regular status updates

· Closing projects and summarizing outputs

· As Multimedia Communications Expert:

· Managing a Knowledge Management site using Atlassian Confluence

· Creating impactful Keynote slides

· Creating formatted emails for special communications to the team

· Managing access to Adobe Stock