We have other current jobs related to this field that you can find below
-
Executive Administrative Coordinator
5 days ago
Columbia, South Carolina, United States Guidepost Montessori Full timePosition OverviewWe are seeking an Executive Administrative Coordinator to become an integral part of our pioneering team as we establish a new educational institution.At Guidepost Montessori, we are a collective of passionate educators dedicated to transforming the educational landscape. We recognize that conventional educational practices are often...
-
Executive Administrative Coordinator
6 days ago
Columbia, South Carolina, United States ThermAvant Technologies LLC Full timeJob OverviewWe are seeking a dedicated Executive Administrative Coordinator to provide comprehensive administrative support to our Chief Operating Officer. This role is pivotal in ensuring that tasks are completed effectively, efficiently, and within designated timelines. The position involves a variety of routine office responsibilities, including but not...
-
Senior Administrative Coordinator
6 days ago
Columbia, Maryland, United States Maryland & DC Credit Union Association Full timePosition ObjectiveComprehensive Administrative Assistance: Deliver exceptional administrative assistance to the President/CEO of the Maryland & DC Credit Union Association, acting as the primary liaison and support for the Board of Directors. The ideal candidate should possess extensive experience, reliability, meticulous attention to detail, and the ability...
-
Event Coordination Specialist
5 days ago
Columbia, Maryland, United States HR Strategy Group LLC Full timePosition Overview:The Event Coordination Specialist plays a pivotal role in orchestrating memorable experiences for clients within a prestigious venue. This position is ideal for individuals passionate about event management and sales, aiming to create unforgettable moments for clients.Key Responsibilities:Marketing Initiatives: Develop and implement...
-
Executive Support Coordinator
6 days ago
Columbia, South Carolina, United States JEAR Logistics, LLC Full timePosition Overview:The Office Coordinator at JEAR Logistics, LLC is a dynamic individual who excels in problem-solving and possesses outstanding communication abilities. This role requires a keen eye for detail and prior experience in a corporate office setting, focusing on administrative responsibilities and assisting senior management in both local and...
-
Event Coordination Specialist
5 days ago
Columbia, Maryland, United States HR Strategy Group LLC Full timeEvent Coordination Specialist Are you interested in a career focused on special events and sales? Do you aspire to assist clients in creating memorable experiences in a stunning venue? If this resonates with you, we have an exciting opportunity for an Event Coordination Specialist at HR Strategy Group LLC. As a prominent venue, we pride ourselves on...
-
Senior Administrative Coordinator
5 days ago
Columbia, Maryland, United States Booth Management Consulting Full timeJob OverviewSalary: $70,000 - $80,000.00Booth Management Consulting, LLC (BMC) is a multifaceted CPA firm dedicated to delivering accounting, auditing, and management consulting services to a diverse clientele across the nation. Our workplace culture promotes a healthy work-life balance, encourages initiative and creativity, and values strong work ethics and...
-
Senior Administrative Coordinator
5 days ago
Columbia, Maryland, United States Booth Management Consulting Full timeJob OverviewSalary: $70,000 - $80,000.00Booth Management Consulting, LLC (BMC) is a dynamic CPA firm offering a range of accounting, auditing, and management consulting services to both public and private sectors across the nation. Our organization fosters a supportive work environment that values quality of life, creativity, initiative, and strong ethical...
-
Executive Administrator
3 months ago
Columbia, United States Equinox Innovative Systems Full timeJob DescriptionJob DescriptionDescription:Equinox Innovative Systems is a Tech Startup specializing in tethered UAS which was recently acquired by TCOM LP. We are looking to hire a full time Executive Administrator to support the President of Equinox with daily tasks, calendar and inbox management, and general operational awareness. The ideal candidate will...
-
Administrative Operations Coordinator
6 days ago
Columbia, South Carolina, United States Oliver Gospel Mission Inc Full timeJob OverviewPosition Title: Administrative Operations CoordinatorDepartment: OperationsClassification: Full-Time, ExemptReports To: Director of OperationsDirect Reports: NoneEffective Date: To Be DeterminedPosition SummaryThe Administrative Operations Coordinator plays a vital role in delivering administrative, clerical, and operational assistance to the...
-
Foundation Events Manager
3 months ago
Columbia, United States Howard Community College Full timePosition Information Position Title Foundation Events Manager FLSA Exempt FT/PT Full Time Hours Per Week Work Schedule M-F 8:30-5 Grade 12 General Responsibilities The Foundation Events Manager is responsible for managing fundraising events, other revenue-generating activities and marketing efforts in support of the HCCEF. Work Performed Responsible for...
-
Executive Assistant
2 months ago
Columbia, United States Maryland & DC Credit Union Association Full timeJob DescriptionJob DescriptionPosition ObjectiveProvides high-level administrative support to the President/CEO of the MD|DC Credit Union Association, a trade association representing credit unions in the Maryland and Washington, D.C. area. Serves as the main point of contact and support for the Board of Directors. The ideal candidate is experienced,...
-
Event Catering Sales Executive
5 days ago
Columbia, South Carolina, United States Oak View Group Full timeCompany Overview:Oak View Group stands as a premier entity in venue development, management, and exceptional hospitality services tailored for the live event sector. We provide a comprehensive suite of solutions for a prestigious array of owned venues and a client base that features some of the most prominent and frequently visited arenas, convention...
-
Office Administrative Coordinator
12 minutes ago
Columbia, South Carolina, United States University of South Carolina Full timePosition Overview The University of South Carolina is in search of a dedicated administrative professional to manage essential office functions. This role encompasses a variety of administrative responsibilities, including but not limited to the procurement and organization of office supplies, handling front desk communications, and supporting the...
-
Human Resources and Administrative Coordinator
4 weeks ago
Columbia, United States GOVERNOR'S SCHOOL FOR SCIENCE Full timeHuman Resources and Administrative Coordinator Posted: 10 months 1 week ago GSSM seeks an experienced and dedicated professional for the open position of Human Resources and Administrative Coordinator. We are looking for outstanding individuals who believe in the GSSM mission, commit themselves to the success of our community, and set an example for joyful...
-
Office Administrative Coordinator
18 minutes ago
Columbia, South Carolina, United States University of South Carolina Full timePosition OverviewThe University of South Carolina is in search of a dedicated administrative professional to fulfill essential office management responsibilities. This role encompasses a variety of tasks including inventory management of office supplies, front desk operations, and support in program organization and administration.Required QualificationsHigh...
-
Administrative Office Coordinator
3 weeks ago
Columbia, United States Mentor Community Services Full time $18Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day....
-
Unpaid Intern
2 months ago
Columbia, United States Stephens College Full timeJob DescriptionJob DescriptionDescription:Position Type: Unpaid Internship, Fall and/or Spring SemesterLocation: Stephens College – Columbia, MOPosition Overview:Stephens College is seeking a dedicated and organized Athletic Department Intern for Athletic Administration. This internship offers an opportunity to gain practical experience in the...
-
Financial Administrative Coordinator
5 days ago
Columbia, Missouri, United States Stephens College Full timePosition OverviewThe Accounting Administrative Assistant serves as a vital link between the Accounting Office and various stakeholders, ensuring exceptional service delivery to students, faculty, staff, and external partners. This role involves the collection and documentation of cash transactions, processing credit card payments, and maintaining the...
-
Administrative Coordinator
4 hours ago
Columbia, South Carolina, United States University of South Carolina Full timeJob SummaryThe University of South Carolina seeks a highly skilled and detail-oriented Administrative Assistant to support the Office of the Dean in the School of Medicine Greenville. This role will provide administrative support to leadership and operational committees, working closely with various stakeholders, including students, faculty, staff, and...
Executive Administrator and Event Coordinator
2 months ago
University of South Carolina – Business Partnership Foundation
Job Description – Executive Administrator and Program Coordinator
About the Organization
Purpose: We give rise to the world’s most exceptional business leaders.
Mission: We advance the University of South Carolina Darla Moore School of Business by demonstrating the inextricable link between business growth and business education.
Founded: 1969
Location: Columbia, SC, within the Darla Moore School of Business (‘DMSB’)
Organizational model: the USC-Business Partnership Foundation, along with its single-member, wholly owned, subsidiary, Corporate Solutions, LLC (collectively, the ‘Foundation’ or ‘BPF’) operate independently from the University of South Carolina as a nonprofit 501c3 organization governed by a board of trustees.
Like other academic foundations, the Business Partnership Foundation is responsible for managing an endowment and other financial resources for the benefit of the Darla Moore School of Business. What makes us different is how we’ve flipped the role of a traditional foundation. Rather than merely expecting business leaders to support the school, we serve their needs first.
Today’s business environment is changing at warp speed. Businesses of all sizes and missions must challenge conventional practices to stay ahead of the pace of innovation and next-generation competition. If business leaders are not actively challenging the status quo, their organizations will fall behind – making it ever more difficult to compete effectively. While this is the new imperative for business advancement, it’s one rarely achieved without strategic, intentional support. The Business Partnership Foundation fulfills this role by connecting business leaders to exclusive resources for growth from one of the nation’s top business schools. We provide access to the kind of future-facing business intelligence, executive education and top-caliber talent that helps visionary organizations achieve transformational growth. Through this partnership, we build lifelong relationships that benefit both business leaders and the Darla Moore School of Business.
About the Role – Executive Administrator and Program Coordinator
The Executive Administrator and Program Coordinator is a newly created role for the Foundation. This position reports to the BPF Chief External Relations Officer (‘CXRO’) and will provide administrative support to the CXRO in day-to-day activities. This person will also lead our work within the external relations function to plan and execute curated meetings and events to build relationships with c-suite executives; to catalyze cross-industry collaborations; and to cultivate meaningful partnerships at the most senior levels of non-profit and other constituent organizations.
Specific responsibilities include:
Executive Administrator
• Support day-to-day activities of the CXRO to improve their productivity and enable greater focus on strategic responsibilities
• Support the BPF as a reliable and responsive liaison between the CXRO and internal and external stakeholders
• Schedule meetings and provide calendar management support to the CXRO, including handling requests for recurring and non-recurring meetings
• Coordinate development of and distribute meeting-related agendas, briefing materials, notes and action items
• Support phone and email communications by serving as a delegate
• Facilitate travel planning and make travel reservations
• Assist with acquiring, packaging and delivering gifts and correspondence
• Prepare expense reports and facilitate approvals
• Order office and related external relations supplies
• Coordinate guest visits and provide meeting support, to include but not limited to arranging parking, catering, audio visual support, signage and meeting space reservations and set-up
• Provide support for outside entertaining and event participation, to include but not limited to making reservations, coordinating logistics and transportation, arranging bespoke details, signage and audio-visual support
• Support maintenance of contact management database and populate engagement activity
• Coordinate subscriptions and productivity tools, including permissions, support and pricing optimization
Executive Administrator Prototype
• Design and document an executive support prototype and playbook that can be leveraged across the BPF and other internal stakeholder groups
• Identify, document, communicate and continuously improve executive administrator best practices
• Actively seek, recommend and implement opportunities to automate administrative tasks
Program Coordinator
• Participate in regular meetings with CXRO and vendors to plan and coordinate meetings and events for c-suite executives, industry leaders and the most senior levels of non-profit and other constituent organizations
• Provide support to the CXRO to test, learn and extend event concepts to new markets
• Interact with multi-national, national, state and local vendors of the BPF, the DMSB and USC to support event and meeting planning and execution
• Recommend continually compelling event concepts to cultivate meaningful relationships at the most senior levels of constituent organizations
• Support communications with DMSB and USC faculty on meeting and event engagement opportunities
• Communicate and collaborate with DMSB and USC functional areas to obtain services and support, as appropriate
• Assist with speaker scheduling for meetings and events
Other Responsibilities
• Other duties and projects as assigned that advance the Foundation’s strategic focus on external relations
This role requires experience and proficiency in the use of MicrosoftOffice products, particularly Outlook, Word, Excel and PowerPoint, and the ability to quickly learn new technology applications. Must have excellent written and verbal communication skills and the ability to effectively and diplomatically engage with a variety of audiences. Strong attention to detail and host-orientation required. Experience in event planning is preferred.
Executive Administrator and Event Coordinator will possess the following competencies:
Skills:
● Written and Verbal Communications: The ability to effectively communicate with internal and external stakeholders with excellent written and verbal communication skills, diplomacy and tact.
● Project and Event Management: The ability to plan, execute, and monitor the work of indirect teams to achieve specific goals and meet specific success criteria within a specified time and budget.
● Vendor Management: The ability to effectively communicate with and manage vendor relationships to achieve specific goals and meet specific success criteria within a specified time and budget.
● Initiative: High degree of initiative and self-motivation required.
● Organizational Skills: Must have superior organizational and problem-solving skills.
● Judgement: Must be able to handle sensitive, confidential and proprietary matters on a routine basis with discretion. Must exhibit superior judgment, flexibility, and poise in challenging and rapidly-changing settings and with audiences.
● Relationship Development and Management: The ability to build and maintain relationships in service to the Foundation’s goals and objectives and DMSB mission.
Mindsets:
● Growth Mindset: The ability to identify new areas for learning; regularly create and take advantage of learning opportunities; use newly gained knowledge and skill on the job and learning through their application.
● Self-motivation: The drive to proactively take the initiative, identifying problems and opportunities across your portfolio, developing recommendations, and taking action on those recommendations.
● Adaptability: The ability to operate in ambiguity and adapt to an evolving environment.
Your experience:
Bachelor’s degree is preferred and at least five years of related experience in office or business management, marketing, administration, and/or event and meeting planning services. Must have experience providing strategic and tactical support to senior level management.
Working at the Business Partnership Foundation
Our Values:
Lead like a business: entrepreneurial mindset with well-defined and resolute decision-making.
Help them win: generate extraordinary outcomes for business partners, their employees, and communities.
Make it last: deliver life-long opportunities for learning that can shape exceptional careers.
Gather and grow: open doors for business partners, faculty and students to learn from each other.
Think big: create transformative change within business partners' organizations.