Executive Support Coordinator

2 weeks ago

Columbia, South Carolina, United States JEAR Logistics, LLC Full time

Position Overview:

The Office Coordinator at JEAR Logistics, LLC is a dynamic individual who excels in problem-solving and possesses outstanding communication abilities. This role requires a keen eye for detail and prior experience in a corporate office setting, focusing on administrative responsibilities and assisting senior management in both local and remote environments.

Key Responsibilities:

  • Facilitate communication with property managers to ensure effective management of facility maintenance and improvement projects.
  • Oversee office supplies, ensuring adequate stock levels and responding to internal requests related to facilities management.
  • Coordinate travel arrangements and logistics for support teams, including accommodations and transportation.
  • Manage the scheduling and organization of meetings for senior leaders, including the COO, CFO, and CIO, while handling correspondence and client interactions.
  • Provide courier services within the local area, ensuring timely mail distribution and handling.
  • Assist in complex calendar management and information flow to the executive team, offering insights as necessary.
  • Deliver administrative support, including document preparation, proofreading, and maintenance of communication systems.
  • Handle basic accounting tasks such as invoice processing, expense tracking, and reconciliations.
  • Monitor and manage office supply orders, adhering to budgetary guidelines.
  • Support the operations team with system checks and employee onboarding processes.
  • Assist the IT department with administrative tasks related to project management.
  • Organize team-building events and maintain professional networking relationships.
  • Answer phone calls professionally and maintain organized records.
  • Welcome visitors and direct them appropriately while ensuring confidentiality.
  • Facilitate internal training sessions and coordinate external professional development opportunities.
  • Perform additional administrative tasks as required.

Qualifications:

Essential Skills:

  • A minimum of two years in a professional administrative capacity.
  • Experience in developing internal processes and utilizing supporting systems.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Proficiency in Microsoft Office and other productivity tools, with a willingness to learn new software.
  • Ability to maintain confidentiality regarding company and employee information.
  • Experience in budget oversight and expense reporting.

Preferred Attributes:

  • Quick learner with the ability to navigate systems and databases effectively.
  • Strong communication skills across various internal stakeholders.
  • Flexible team player who embraces change and challenges.
  • Reliable transportation is necessary.

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