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Administrative Coordinator

2 months ago

Baton Rouge, United States Baton Rouge Area Foundation Full time

About the Baton Rouge Area Foundation 

Created in 1964, the Baton Rouge Area Foundation is among the largest community foundations in the country. We are working to build a thriving and resilient future for all in Baton Rouge and beyond. Our team delivers on this vision through the following key activities: 

 

Catalyzing change and positive opportunity in our community 

The Foundation leads civic projects with annual support from our members. This work seeks to address the most pressing barriers to opportunity and is guided by data and community need. 


Fostering a strong philanthropic environment 

We believe philanthropy is for everyone. The Foundation supports philanthropists at every stage of their journey of giving - providing education, counsel, and tools to help them support nonprofits and the community at large with their time, knowledge, and resources. 

 

Empowering changemakers and nonprofits 

The Center for Nonprofit Excellence provides strategic and technical support to nonprofit organizations. We build relationships with and between nonprofits in our area, connect organizations to funding opportunities, offer consulting services for fundraising and planning, and lead educational fellowships. 

 

Job Description 

 

The Administrative Coordinator will support the Enterprise Operations team with administrative functions like communication with internal and external stakeholders, document management, and initial grant application evaluation. The Administrative Coordinator will report directly to the Director of Enterprise Operations.  

 

Core Responsibilities: 

  • Assist the Enterprise Operations team with implementation of those processes related to the Foundation’s scholarship, competitive grantmaking, and employee relief funds, which includes: 
  • Maintaining a calendar of grant application and notification deadlines 
  • Providing information and assistance to applicants concerning grant availability and associated policies and procedures 
  • Corresponding with applicants to correct application errors/omissions, respond to questions, and investigate questionable applications 
  • Preparation of all applications and application packets for consideration 
  • Ensuring all documentation for each application is complete 
  • Recommending awards based on the fund criteria and available resources 
  • Notifying applicants of approval or denial of grant funding 
  • Tracking all applicants interim and final reports, as needed 
  • Maintaining appropriate records 
  • Responding to incoming inquiries for the enterprise operations team via phone 
  • Assist in managing daily administrative tasks to support the operations of the enterprise. 
  • Maintain and organize operational files, documents, and records. 
  • Assist in preparing operational reports and presentations for internal and external stakeholders. 
  • Collaborate with team members to ensure seamless communication and coordination within the operations department and with internal and external customers. 
  • Assist with special projects and initiatives to improve operational efficiency and effectiveness. 
  • Coordinate and schedule meetings and appointments for the Enterprise Operations team. 
  • Other tasks as assigned by the Director of Enterprise Operations 

 

Required Competencies and Characteristics: 

  • High school diploma or equivalent required 
  • Ability to exercise strong discretion 
  • Ability to maintain confidentiality with sensitive files and conversations 
  • Excellent organizational and time management skills. 
  • Focused attention to detail and accuracy. 
  • Proficiency in the MS Office Suite (Word, Excel, PowerPoint)  
  • Experience with a CRM or application-based software, preferred  
  • Excellent written and verbal communication skills 
  • Strong customer service orientation 
  • Ability to work independently as well as part of a team 
  • Knowledge of operational excellence principles is a plus 
  • Passion for nonprofit work and commitment to the organization's mission to enhance the quality of life in our region 
  • Ability to stay composed under pressure