Executive Administrative Coordinator

2 months ago

Baton Rouge, United States East Baton Rouge Parish Housing Authority Full time

The Executive Administrative Assistant is part of a development team, and as such must possess the ability to work well on group projects, but also must be prepared to work independently.

Typical duties and responsibilities include, but are not limited to:

  • Assist in all aspects of the real estate development activities from predevelopment to project closeout.
  • Provide administrative support on development projects including preparing materials for meetings and coordination of workflows.
  • Communicating regularly with team members about goals and tasks.
  • Prepare a variety of correspondence, reports, spreadsheets, and other print materials.
  • Manage and monitor executive calendars, appointments, and meetings.
  • Coordinate all aspects for monthly board meetings.
  • Schedule and arrange internal and external meetings as requested.
  • Arrange all phases of travel, including monitoring travel delays and changes.
  • Responsible for all expense reporting such as receipt collection, preparation and submission of expense reports, credit card reconciliations.
  • Document management for the Executive office.
  • Identifying grants and RFP/RFQ opportunities, spearheading written responses and submissions
  • Interpret, land use, zoning and entitlement laws
  • Deliver and pick-up various materials.
  • Process annual membership dues/invoices
  • Engage with community residents and clients with professional and supportive demeanor.
  • Review legal documentation and operating agreements
  • Maintain various Excel spreadsheets for tracking purposes
  • Communicating regularly with team members about goals and tasks
  • Additional duties as assigned
Requirements

The Ideal candidate is/has:
  • An independent thinker, driven, reliable, and highly organized individual.
  • Detail-oriented individual who wants to be an integral part of a growing and highly efficient team, with the energy and passion to contribute daily.
  • Problem solver that is eager to learn and increase skills
  • Enjoys challenging and/or difficult tasks
  • Professional communication and appearance
  • Extremely punctual and dependable
  • Proficiency in Microsoft Office
  • Enjoys helping people find solutions
  • Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines.
  • Self-starter with excellent anticipation and prioritization skills.
  • Demonstrated ability to exercise sound judgment, act independently, and be resourceful.
  • Demonstrated personal excellence and strong work ethic.
  • Outstanding problem-solving and organizational skills.
  • Ability to handle urgent priorities quickly and confidently.

Compensation and Benefits:

A competitive salary is offered, commensurate with experience, along with a comprehensive benefits package.

Partners Southeast and the EBRPHA are equal opportunity employers committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.

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