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Senior Executive Assistant

3 months ago

New York, United States Rose International Full time

Date Posted: 08/30/2024

Hiring Organization: Rose International

Position Number: 470236

Job Title: Senior Executive Assistant

Job Location: New York, NY, USA, 10013

Work Model: Hybrid

Shift: 3 days per week onsite

Employment Type: Temporary

Estimated Duration (In months): 7

Min Hourly Rate($): 60.00

Max Hourly Rate($): 65.00

Must Have Skills/Attributes: Banking/Financial, Calendar Management, Executive Assistant, MS Office, Presentations, Spreadsheets, Travel Arrangements, Written Communication

Job Description

***Only qualified Senior Executive Assistant candidates located near the New York, NY area to be considered due to the position requiring an onsite presence***


The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.


Education:

• Bachelor's degree


Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Experience supporting very high level/part of leadership within banking/financial services

• Highly proficient in Microsoft Office

• Consistently demonstrates clear and concise written and verbal communication skills

• Demonstrated ability to quickly gain command of new systems

• Self-motivated and detail oriented


Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department

• Manages day to day calendar(s) of senior management

• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

• May prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

• Orders supplies and process invoices through Procure to Pay system

• Process and follow-up on Virtual Requests

• Assists in ad-hoc reports special projects as needed

• Trains, coaches or guides other administrative staff when required

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Client, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.


  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**


  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).