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Legal Office Assistant

3 months ago

Redwood City, United States San Mateo County Bar Association Full time

The Legal Office Assistant provides essential administrative support to the managing attorneys. This role involves a variety of tasks, including clerical work, data tracking, record-keeping, and client communication. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

 

Responsibilities

  • Administrative Support: Perform general office duties.
  • Data Entry: Input and update case information into the office's database, ensuring accuracy and timeliness.
  • Client Interaction: Greet clients and loved ones in court, answer basic inquiries, and direct them to the appropriate staff member. Assist with intake procedures and ensure clients are informed about their case status.
  • Document Preparation: Prepare and format legal documents, correspondence, and reports as directed by attorneys and other staff.
  • Court Coordination: Assist with the preparation of materials for court proceedings, including copying, organizing, and distributing necessary documents.
  • Team Support: Provide support to attorneys and other staff members, including managing calendars, scheduling meetings, and coordinating travel arrangements when necessary.


Qualifications

  • Education: High school diploma or equivalent required; some college coursework or an associate degree preferred.
  • Experience: Previous experience in an office setting, preferably in a legal or public service environment.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Basic understanding of legal terminology is a plus.
  • Detail-oriented and highly organized.
  • Ability to work independently and as part of a team.
  • Adaptable to changing priorities and demands in a dynamic work environment.