Property Administrator
1 month ago
Summary
Our next Property Administrator is customer service oriented with a desire to help, whether that be tenants or co-workers. Strong communication and organizational skills will be needed to be successful in this role and ultimately help the success of the team. The Property Administrator is often the first person someone interacts with, so having a positive and cheerful disposition is essential. Please note: This is not a remote or hybrid position.
Duties/Responsibilities:
- Answers and routes tenant calls/emails and prepares correspondence as required.
- Maintain and update electronic files and master vendor list.
- Assists in coordination of ordering office supplies.
- Assists in coordination of anniversaries, birthdays, and other company events.
- Coordinates and schedules meetings for the PMA conference room and re-schedules when necessary.
- Coordinates and communicates travel arrangements, hotel arrangements, etc.
- Greets visitors and vendors.
- Opens and distributes mail on a daily basis including preparing outgoing mail and Fedex shipments.
- Assists with collecting tenant and vendor COIs.
- Maintains various tracking reports including but not limited to CAM reconciliations, budget trackers.
- Assists with new vendor setup in accounting system by submitting necessary information and documentation.
- Maintains PMA out of office master calendar.
- Scans tenant deposits via in-office scanner or by going to the bank in-person.
- Scanning invoices and submitting to accounting system for payment processing.
- Prepares vender service agreements for review and approval.
- Printing and copying as needed to assist the team.
- Participation in activities needed to support and promote the company culture.
Qualifications:
- High School Diploma or 1-2 years of equivalent experience
- Proficient with Microsoft Office suite (Excel, Word, Outlook) and Adobe Acrobat
- Customer service focused with the ability to handle tenant calls efficiently
- Ability to keep oneself organized & problem solve
- Experience with property management a plus
- Experience with Yardi a plus
Benefits
- Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
- Dental Insurance – flat rate of $25/month
- Vision Insurance – 100% covered for employee
- Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
- Voluntary Life Insurance
- 401k with matching (up to 3% match, 100% vested from enrollment)
- Health Savings Account (HSA)
- Paid time off
- 48 hours of Sick time
- Volunteer time off
- 10 paid holidays
- Holiday break
- Celebrations and festivities throughout the year
About our Company
Property Management Advisors (PMA) is a retail shopping center focused property management firm with offices in Santa Ana, CA and Phoenix, AZ.
With over 4.7 million square feet of retail properties under management throughout the United States, PMA has an extensive background of implementing creative and effective solutions to complex real estate management matters. The principal strength of PMA is its ability to direct and manage resources, to enhance property values for its clients, and to establish positive relationships with clients, tenants and vendors.
Property Management Advisors is an equal opportunity employer.
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