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![New York State Executive Chamber](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
1 month ago
Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principals
Responsibilities
- Act as primary point of contact for the reporting principal
- Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
- Liaise with other EAs for scheduling coordination
- Maintain list of internal contacts for the reporting principal
- Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
- Prioritize meetings and coordinating information
- Meet and greet visitors arriving for meetings
- Manage email correspondence, as well as any incoming or outgoing mail or materials, and ensure appropriate and timely responses
- Liaise with appropriate office contacts for any change in scheduling for accuracy
- Manage and maintain paper and electronic filing systems
- Make copies of various documents
- Use various technology applications such as email, word processing, and video conferencing software
- Operate office equipment such as printers, scanners, and copiers
- Accurately manage and submit timesheets for reporting principal
- Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.
Qualifications
- At least six years of progressively responsible experience serving as administrative support to executive leadership in a large organization.
- College study may be substituted for up to four years of the required experience.
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Excellent interpersonal skills and organizational savvy
- Demonstrate confidentiality and discretion
- Experience working in a governmental setting and/or interest in New York State Government is preferred.