Executive Secretaries and Administrative Assistants.

1 month ago


Albany, United States Nexus Staff Inc. Full time
Job Title: Administrative Assistant
Employment Type: Contract

Work Hours: 37.5-40 hours/week
Work site: 100% On-Site

Location: One Commerce Plaza, Albany, NY 12257
Resume Due Date: 05/10/2024.
Estimated Job Duration: 2 Years


Minimum Education:
  • High school diploma or equivalent

Work Experience:
  • Experience with the Statewide Financial System (SFS) is preferred.

Job Duties:
  • Provide high-level administrative support to the Executive Bureau
  • Conduct research and prepare statistical reports
  • Handle information requests
  • Perform clerical functions including routing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • Train and supervise lower-level clerical staff
  • Act as the immediate supervisor's personal representative in dealing with the public and routine contacts with other State executives
  • Perform special assignments, studies, and routine administrative functions as directed
  • Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response
  • Perform related duties as required

Preferred Skills:
  • Proficiency in office software and tools (e.g., Microsoft Office Suite)
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills with proper grammar, punctuation, and spelling
  • Ability to take accurate notes during meetings and discussions.

Misc. Information:
  • Work schedule: Monday to Friday; 9:00 AM - 5:00 PM.
  • Client does not provide parking, but the office is accessible by bus, and metered parking is available around the building.
  • A background check and fingerprinting will be required, including criminal, SSN, education, and previous employment verification.
  • Interviews will be conducted using Microsoft Teams.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.


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