Executive Secretaries and Administrative Assistants

1 month ago

Albany, United States IIT Full time

Requirements: The Administrative Assistants will be responsible for providing administrative and clerical support for high-level executives, as well as various program area staff, fellows and/or interns. Performs numerous duties, including scheduling, drafting correspondence, emailing, routing callers and answering routine questions and requests. DESCRIPTION OF JOB DUTIES: Duties include but are not limited to: Provide administrative support to various HESC executives including, but not limited to Audit Director, Counsel's Office, Grants and Scholarships Director, Communications Director and/or the Finance Director Undertake daily administrative tasks to ensure the functionality and coordination of each business unit’s activities Maintain executives’ agendas and assist in scheduling meetings Assist with event planning including coordinating of resources, setting up meetings in online platforms, prepare meeting agenda and notes Manage shared mailboxes and create well-crafted responses to inquiries. Coordinate responses to requests for information and ensure timely responses. Identify matters of top priority for proper handling Respond to inquiries for marketing materials. Prepare materials for distribution and ensures they are delivered in an efficient and timely manner Draft communication on behalf of Directors and team members Prepare, process, update, and compile routine documents, records, reports. Drafts presentations Manage and coordinate travel arrangements, including the preparation of travel requests and vouchers. Assist in processing travel reimbursements Assist with on-boarding new employees Research new tools and products and costs associated with the purchasing of marketing materials, equipment and supplies. Complete purchase request forms and other related documentation Receive and screen phone calls, Respond to inquiries and route callers to appropriate staff members Other duties as assigned #J-18808-Ljbffr

  • Executive Secretaries and Administrative Assistants

    1 month ago

    Albany, United States IIT Full time

    Job Title: Executive Secretaries and Administrative Assistants Location: Albany, NY 12206 Contract Type: DOE Estimated Length: 24 months (M-F typical hours 8:45am-4:45pm) Requirements Client is seeking to fill (1) administrative assistant position to support the Director of the Center for Residential Surveillance. Candidates should be highly motivated...

  • Executive Secretaries and Administrative Assistants

    1 month ago

    Albany, United States IIT Full time

    16372 Albany, NY 12204 Executive Secretaries and Administrative Assistants (7 POS) DOE Contract OPEN If you are unable to click on links above to submit resume, you may email your resume to jobs@iit-inc.com Subject= IIT Career Site/Resume for JobID=16372 (Executive Secretaries and Administrative Assistants (7 POS)) in Albany NY 12204 (AKU) Estimated Length:...

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    3 weeks ago

    Albany, United States Integrated Staffing Full time $23 - $25

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    4 weeks ago

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    1 month ago

    Albany, United States Nexus Staff Inc. Full time

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    4 weeks ago

    Albany, United States New York State Executive Chamber Full time

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    4 weeks ago

    Albany, United States New York State Executive Chamber Full time

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    Albany, United States Cynet Systems Full time

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    Albany, New York, United States Research Foundation for The State University of New York Full time

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    Albany, New York, United States IIT Full time

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    Albany, United States Contractors Sales Full time

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    4 weeks ago

    Albany, United States Whiteman Osterman & Hanna Full time

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    2 days ago

    Albany, New York, United States Whiteman Osterman & Hanna Full time

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    2 days ago

    Albany, New York, United States New York State Full time

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    Albany, New York, United States New York State Full time

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    2 days ago

    Albany, New York, United States New York State Full time

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