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Office Services Coordinator

2 months ago

New York, United States Career Group Full time

Office Services Coordinator


A leading Private Equity firm is hiring for an Office Services Coordinator to assist with the day-to-day facilities of their beautiful, high-end office. This is a great opportunity for a proactive, trustworthy, and eager candidate who enjoys this type of work.


Salary commensurate with experience: $60 - 70k base range + paid overtime, discretionary bonus and fully paid benefits, 401k match, strong PTO package


Hours: 8:30am-5pm


This is an onsite Monday – Friday role in Midtown East, NYC. There are typically between 30-50 employees in the office.


Qualifications:

  • Someone very trustworthy, proactive, and can really take ownership of the role
  • Open to experience level/ entry level is okay
  • Someone who is low-ego and enjoys this facilities/office services work – “no job too small” attitude and happy to help
  • Must have strong verbal and written communication skills
  • Comfortable in a business professional corporate, yet friendly culture
  • Microsoft Office Suite, including Word and Outlook


Responsibilities include:

  • Stock internal kitchen for employees
  • Help with Expenses in Concur (will be trained on this)
  • Getting mail/packaging
  • Helping conference room coordinators
  • Receiving the office supplies/stocking and ordering/stocking refreshments
  • Run down to pick up packages, or run to FedEx, or run to the loading dock to help with a catering order
  • Printing & binding
  • Helping to clean up the conference rooms after meetings – they have formal silver cutlery, so someone who can throw those in the dishwasher, etc.
  • Reports into the Director of Office Services who is based in their HQ in Chicago – he’ll have a NY presence to help train this person, but need someone who can work autonomously when needed
  • Occasional internal office & workstation moves
  • General office-facility management
  • Placing requests in the Building work order system
  • Assist IT Department, Executives & Executive Assistants with projects


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