Office Services

2 months ago

New York, United States Buchanan Legal Professional Services Full time

A prominent global Am Law firm is seeking an Office Services & Facilities Supervisor for their NYC office. This role requires a full-time, onsite presence (5 days per week).


This role involves managing the daily operations and overall upkeep of the office space, ensuring a well-maintained, safe, and efficient environment for all staff, clients, and visitors. Reporting to the Office Administrator, this position is key to ensuring smooth facility operations, coordinating with vendors, and overseeing office services.


Responsibilities:

  • Manage and oversee all aspects of office facilities, including maintenance, security, and cleanliness.
  • Coordinate office repairs, renovations, and equipment installations to maintain a functional workspace.
  • Oversee the procurement and inventory of office supplies, ensuring stock levels are managed efficiently.
  • Collaborate with external vendors, contractors, and building management to schedule and execute office moves and service requests.
  • Supervise reception and administrative staff to ensure a welcoming environment and seamless daily operations.
  • Maintain office equipment and common areas, ensuring they meet the firm’s standards.
  • Implement and enforce compliance with building codes, safety regulations, and environmental standards.
  • Work closely with the Office Administrator on office expansions, relocations, and space planning.
  • Conduct regular inspections of the office to identify areas needing improvement or attention.
  • Support hospitality services, mailroom operations, and administrative functions as required.
  • Assist with managing budgets related to office services and operational needs.
  • Lead emergency preparedness initiatives and ensure safety protocols are followed.
  • Communicate office policies, updates, and changes to staff.


Qualifications:

  • 3-5+ years of experience in facilities management or office services, ideally within a law firm or corporate setting.
  • Bachelor’s Degree preferred.
  • Excellent leadership and communication skills, with the ability to work well under pressure.
  • Strong organizational and multitasking abilities, with attention to detail.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); familiarity with facilities management software is a plus.
  • Ability to handle confidential information with professionalism and discretion.

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