Administrative Support Assistant
3 weeks ago
Serves as the confidential administrative support assistant to the Chief and Deputy Chief of Interpretation at Independence National Historical Park.
Proactively tracks budget, HR functions, payroll, travel, numerous inventories, purchasing, etc. for a large work group.Develops new and innovative systems to increase efficiencies in office.
Acts as a liaison with peers in administrative and business services, often corresponding with the park's administrative team and regional office staff.
Mentors GS-5/6 Administrative Support Assistant, providing guidance and training as needed.Advises division managers on administrative functions including budget, HR, timekeeping, purchasing, and property.
Creates modern and efficient tracking systems for budget (ONPS, grants, project funds), HR processes, staff onboarding.
Routinely assists with all aspects of recruitment package development for numerous positions and corresponds with Human Resources Specialists. Serves in a liaison role to park's Administration and Business Services division.
Utilizes AFS, FPPS, Quicktime and Concur and other administrative systems on a routine basis.
Assists peer Administrative Support Assistant with mail, filing, and other routine tasks in their absence.
Tracks publications and junior ranger program supply inventories.
Assists with tracking of visitor statistics for completion of annual Service wide Interpretation Database report.
Responsible for park information email account, ensuring timely and appropriate responses to a variety of positive and negative feedback.
Interacts with visitors by phone and email daily.Telework:
The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
Uniform:
You will be required to wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided.
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