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Professional Administrative Support

2 months ago

Philadelphia, Pennsylvania, United States Curate Corp Voice Full time
Job Overview

Position: Administrative Assistant

Company: Curate Corp Voice

Employment Type: Full-Time

Role Summary:

We are looking for a detail-oriented and efficient Administrative Assistant to enhance our team. The ideal candidate will play a crucial role in delivering comprehensive administrative support, ensuring smooth office operations. This position demands a professional with outstanding communication abilities, exceptional multitasking skills, and a meticulous approach to detail.

Key Duties:
  • Office Administration: Manage routine office tasks including answering phone calls, welcoming guests, and overseeing correspondence (emails, letters, packages).
  • Calendar Management: Organize and oversee executives' calendars, appointments, and travel logistics.
  • Document Creation: Draft reports, memos, letters, and other documents utilizing Microsoft Office Suite.
  • Meeting Management: Arrange and facilitate meetings, including preparing agendas, reserving meeting spaces, and recording minutes.
  • Record Management: Keep organized and accessible files, both physical and digital.
  • Project Assistance: Support various projects and tasks as directed by management, ensuring timely completion.
  • Client Relations: Deliver outstanding customer service to clients and colleagues, both in-person and via phone.
  • Financial Support: Assist with expense reporting, invoicing, and basic bookkeeping tasks as required.
Required Qualifications:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong verbal and written communication capabilities.
  • Excellent organizational and time management abilities.
  • Capacity to prioritize tasks and manage multiple responsibilities concurrently.
  • Discretion and confidentiality in managing sensitive information.
  • Able to work independently as well as collaboratively within a team.
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