Litigation Administrative Assistant

2 weeks ago

Philadelphia, Pennsylvania, United States Jackson Lewis P.C. Full time

Overview

Jackson Lewis P.C. has been a leader in labor and employment law since 1958, with over 950 attorneys across major cities in the United States. Our firm is dedicated to helping employers navigate the complexities of workplace law, ensuring they develop effective strategies and policies that foster a productive and inclusive workforce.

Position Summary

The role of the legal secretary/legal administrative assistant is vital to our team, providing essential support to multiple attorneys specializing in labor and employment litigation. The ideal candidate will possess a blend of legal and administrative expertise, contributing to the efficient operation of our practice.

Key Responsibilities

  • Assist attorneys by maintaining an understanding of ongoing cases and projects, utilizing available resources effectively.
  • Provide comprehensive support for four or more attorneys in labor and employment law matters, offering backup assistance as necessary.
  • Draft, revise, and proofread various legal documents, including correspondence and pleadings, as directed.
  • Manage document submissions in various courts, primarily through electronic filing systems.
  • Collaborate with internal departments, external agencies, vendors, and clients.
  • Handle a diverse range of complex and confidential materials with discretion.
  • Support the completion of conflict checks and the initiation of new client engagements; assist with billing inquiries and collections; maintain accurate docketing for litigation attorneys.
  • Oversee calendar management, continuing legal education (CLE) tracking, report generation, and timekeeping.
  • Coordinate travel arrangements and assist with expense reimbursements as needed.
  • Perform various office and client filing tasks.
  • Execute additional administrative functions as required.
Qualifications
  • A minimum of 5 years of recent experience in a legal administrative role within a law firm, with a focus on litigation support; experience in labor and employment law is advantageous.
  • Familiarity with state and federal legal procedures and agency protocols.
  • Strong understanding of legal terminology and experience with electronic court filings.
  • Experience in trial preparation and document briefs.
  • Excellent verbal and written communication skills, along with strong proofreading abilities.
  • Ability to meet deadlines, manage workload effectively, and demonstrate initiative.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; familiarity with law firm software for billing and document management is a plus.
  • Strong interpersonal skills, with the ability to work collaboratively in a small office environment and communicate effectively with attorneys and support staff.
  • Dependable with a strong attendance record.
Educational Background
  • High School diploma or equivalent is required.
  • A four-year college degree is preferred.
Jackson Lewis values diversity and inclusion, recognizing that a varied workforce strengthens our firm. We are committed to creating an environment where all employees feel valued and can thrive professionally, regardless of their background or identity.

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