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Administrative Coordinator

2 months ago

Agoura Hills, California, United States Joni and Friends Full time

Under the supervision of the Executive Assistant, Marketing & Development, support the overall objectives of Joni and Friends' Development & Marketing departments. Perform duties and responsibilities including, but not limited to:
Duties

  1. Work with Events team to assist the Development Officers and Donor Care teams and marketing teams in preparing tasks for our volunteers like hand notes, receipts, donor care, product packaging projects and file management and updates
  2. Coordinate meals, gifts, tours for donor visits. This includes assisting the development officers in scheduling, planning meals if necessary, coordinating wrapping and delivering gifts and presentation materials
  3. Assist Executive Admin in preparing and planning for department meetings, development and marketing meetings, celebrations and more. This includes room set up, presentation materials, travel plans and other tasks for meetings, trainings and academies
  4. Assist Major Gift Officers and Events team with notes, gifts and communication for major in-person fundraising events throughout the year
  5. Assist Development officers and Donor Care team on major development projects like Easter Cards, Thanksgiving Cards, and year end gifts and mailings
  6. Assist Executive Admin in planning travel for the two teams (over 40 employees) as necessary for education conferences, Training events, team meetings, Story gathering trips, in-person events, etc.
  7. Assist Directors with expense reports, processing invoices, and other monthly reports supporting the departments for timely submission to accounting
  8. Other duties and projects as assigned by supervisor to support department and organizational needs

Qualifications:

  • Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
  • Desire to serve in a growing and dynamic Christian service ministry
  • Minimum 2+ years experience supporting teams or groups of employees.
  • Educational requirements Bachelor's Degree preferred but not required
  • Good interpersonal communication skills both verbal and written and the ability to effectively organize and prioritize a wide range of daily tasks with varied deadlines are necessary
  • Must be detail oriented, committed to accuracy, and team player who is flexible and able to work independently
  • Must have a strong sense of confidentiality
  • Strong general computer skills are necessary along with a competent, working knowledge of Windows, Microsoft Excel, Microsoft Word, Microsoft Outlook and the Internet
  • Understanding of Christian ministry and specifically Joni and Friends is desirable

Compensation is $ per hour. This is a hybrid position, in office Monday, Tuesday, and Thursday, remote Wednesday and Friday.