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Event Coordination Administrative Support
2 months ago
Are you enthusiastic about event management? Puff 'n Stuff Catering & Events is seeking a Receptionist and Administrative Support professional to become a vital part of our team, ensuring a positive and professional first impression for our clients, vendors, and team members.
This role is essential in managing sales inquiries and serves as the initial point of contact for potential clients. In addition to general office administration, the individual will assist callers by providing information about our offerings, managing incoming inquiries, welcoming clients, and fostering a friendly atmosphere. The ideal candidate must be adept at multitasking in a dynamic work environment while maintaining a sense of humor and poise, recognizing that challenges add excitement to the role.
Key Responsibilities:
- Input leads received online or via phone into the database and distribute them to Special Event Planners.
- Create all necessary signage for events.
- Compile documentation for onsite event supervisors.
- Review posting locations daily to ensure that service, kitchen, and warehouse have all required event documentation.
- Manage incoming calls and front desk activities, including appointments.
- Assist and communicate effectively with Sales and Operations teams as needed.
- Order and manage office supplies as required.
- Collaborate with Finance and Human Resources teams to support overall operations.
Qualifications:
- At least one year of experience in customer/client service or sales/marketing.
- High School Diploma/GED with hospitality experience; a college degree in hospitality is preferred.
- Excellent verbal and written communication skills with a friendly demeanor.
- Ability to stay organized while managing multiple projects.
- Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Publisher.
- Comfortable with technology related to office communication and copy systems.
About Us
Puff 'n Stuff Catering has established itself as Central Florida's leading full-service catering and events company since 1980, now recognized as one of the largest in Florida. We proudly serve Central Florida, Florida's West Coast, and North East Florida, earning our reputation as a national leader in the catering industry.
