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Administrative Assistant IV
2 months ago
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Provide guidance on work related duties to less experienced Admin Supports
- Greet visitors and callers, address their needs, answer multi-line phone systems and direct calls to the appropriate staff/department, and distribute incoming and outgoing mail
- Respond to general e-mail correspondence from guests and staff, schedule conference calls and meetings for office staff
- Prepare departmental reports as needed
- Prepare purchase orders for all goods and services purchased by the department
- Reconcile expenses and submit reimbursable items for processing
- Examine for accuracy and prepare for payment all vendor invoices
- Maintain office equipment as needed and coordinate repairs
- Work closely with the functional department groups as necessary
- Perform other job related duties as requested
MINIMUM REQUIREMENTS:
- High school diploma or equivalent
- Two (2) years of experience in a related position, or equivalent education and experience
- Work varied shifts, to include weekends and holidays
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