Faculty and Employee Relations Coordinator
1 month ago
- Lead the annual employment agreement process ensuring agreements are updated and delivered appropriately, tracking final approval and signatures for each new agreement yearly.
- Responds to benefit questions and supports employees with special and unusual circumstances.
- Manage annual open enrollment process and new hire enrollments and terminations
- Manage relationships with insurance brokers along with the CFO.
- Manage workers' compensation audit and annual renewal.
- Work closely with TIAA on 403(b) plan management including but not limited to participating in the school's retirement plan committee and managing the annual audit of the plan.
- Manage quarterly reporting and submissions of the SFHCSO.
- Manage annual reporting, IE; EEO-1, CA PayData, DEFH CA, CMS-Medicare, 1096 filing, and 5500 filings.
- Work closely with employees who need to navigate leave of absence, including help with understanding disability and other state and local benefits.
- Responsible for the accuracy of Employee Record Files.
- Respond to all CA EDD correspondence.
- Annual process of faculty housing contracts.
- Assist the Business Office during the Financial Audit, 403(B) Audit, Worker's Compensation Audit and HR audit, and processing of surveys for all associations the school is a member of
- Semi-monthly payrolls.
- Time and attendance and time-off accruals.
- 403B payroll contributions with TIAA in a timely manner.
- 457(b) and (f) contributions with TIAA.
- Payroll deductions.
- Work with Managers on hiring plans, job descriptions, salary requirements, and assist in posting job advertisements, reviewing resumes and checking references. Consult with supervisors about leading candidates.
- Onboard new hires with appropriate documentation and conduct new hire training.
- Offboard employees and compile exit packet; ensure exit interview completion.
- Develop, coordinate and implement policies and training that contribute to a positive and compliant work environment while supporting the school's strategic initiatives.
- Provide training to Managers to conduct job performance reviews.
- Mentor Managers/Supervisors on navigating employee relations issues and conflict resolution and provide training opportunities to management.
- Assist Managers in creating clear documentation, guidance, and follow-through, when performance management plans are required.
- Respond to all employee complaints in a timely manner, in compliance with government employment laws and SF DAY policies.
- Work closely with insurance broker and legal counsel as needed regarding assisting employees on leave of absence requests, disability insurance payments, and notifications.
- Periodically review personnel policies and procedures and oversee the publication and maintenance of the employee policy handbook annually.
- Up to date on Human Resource and employment best practices and seeks to continuously improve Human Resource processes and systems.
- Responsible for overseeing the effective use of the Paylocity system.
- Responsible for reporting and providing necessary information for annual budgeting, benefits, and financial audits.
- Annual coordination of data for school association surveys.
- Recommends and coordinates training programs for employees.
- Supports employee Professional Development (PD) days.
- Coordinates Annual mandatory training (CPR, Mandated Reporter, Harassment, etc.)
- Manages all administrative aspects of the leave of absence and workers' compensation programs in accordance with the applicable government employment laws.
- Maintains leave of absence, workers' compensation, and compliance-related documents.
- Arranges for temporary staffing needs.
- A minimum of 5 years of experience across a wide range of Human Resources responsibilities as described above.
- Excellent written and oral communication, interpersonal, and conflict-resolution skills with strong facilitation and documentation skills.
- Strong proficiency with HRIS systems (Paylocity).
- Strong proficiency in MS Office Suite and Google Suite.
- Highly organized with the ability to work in a fast-paced environment while maintaining a keen attention to detail.
- Bachelor's degree required. Knowledge of HR/Commercial Law is desirable.
- A SHRM-CP and/or PHR certification is highly desired.
- Maintains knowledge of trends, best practices, and regulatory changes at the local, state and federal levels.
- Demonstrated experience identifying, researching, and implementing human resource solutions in the workplace.
- Ability to take responsibility for own work, establish trust, and be receptive to feedback.
- Handle sensitive employment information and records confidentially.
- Frequently is required to talk and hear; walk, reach with hands and arms.
- Able to sit and stand for long periods.
- Ability to cross campus multiple times per day.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
- Able to do extended periods of work at a computer.
- Able to assist with events, which include lifting up to 35 lbs., and
- Able to work occasional evenings.
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