Commercial Coordinator

4 weeks ago

Houston, Texas, United States Oceaneering International Full time


Company Profile

Focusing on deepwater installations and field developments, we deliver tailored solutions—from the routine to the extreme. We provide fit-for-purpose engineering design through the entire asset lifecycle, including decommissioning. We contract, manage, engineer, and execute projects using our global vessel fleet, including Jones Act-compliant vessels, advanced technologies, and highly skilled personnel.



Position Summary

To provide commercial support to Oceaneering's Offshore Projects Group (OPG) Business Segment as needed. In collaboration with the Tender Supervisor and with oversight from the Tender Managers where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Treasury, Contracts, Service Excellence, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.

LOCATION


• Role provides the opportunity to work in hybrid environment, working both virtually and in office when required.



Duties & Responsibilities

ESSENTIAL


• Log commercial inquiries when received and distribute as necessary.

• Comply with company's policies, processes, and procedures regarding tender submissions.

• Prepare bid cost spreadsheets for large complex offshore service scopes (including offshore vessel-based services, lump sum & day rate) in support of budgetary and formal proposals.

• Compile tender and pre-qualification documents to meet deadlines as required.

• Review basic contractual documents (PO's, Work Orders, Service Orders etc.) from a contractual and commercial perspective to ensure compliance with company policies and practices.

• Translate scope / project execution plan / schedule / pricing and commercial terms into a concluded contract.

• Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity, and pricing issues).

• Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. Engineering, operational Subject Matter Experts, SCM, tax, legal, treasury, contracts, service excellence, compliance, HSE, QA etc., as appropriate).

• Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.

• Update various commercial department databases as required in a timely manner.

• Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.

• Prepare requests for contractual deviations and amendments in line with changing requirements.

• Prepare handover documents to other departments in line with defined processes.

NON-ESSENTIAL


• Provide general assistance to the Commercial Department as required.

• Check completeness of department filing systems and communicate discrepancies.

• Compile and update standard boilerplate and other related commercial material.

• Other duties as assigned.



Qualifications

REQUIRED


• 3 - 4 years of tendering experience in the offshore oil & gas industry or related commercial experience will be considered.

• 3 – 4 years of experience with full life cycle of the offshore oil & gas industry tendering process and the preparation of services-based quotes, start to finish.

• High degree of competency in operating various basic Microsoft office software packages (e.g. MS Word, Excel, SharePoint PowerPoint, etc.).

DESIRED


• Offshore / oilfield operational experience.

• Experience with Oil and Gas Industry Contracts.

• Commercial bidding experience and or broad knowledge base of offshore Oil and Gas vessel-based services such as but not limited to subsea inspection maintenance & repair (IMR), subsea hardware installation / construction, subsea well intervention services, subsea decommissioning services and other oil and gas vessel-based services.

• Familiarity with offshore Remotely Operated Vehicles (ROV) and ROV subsea tooling supporting the offshore Oil & Gas industry.

• Experience with utilizing Xait Porter for preparation of bids and proposals.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS


• Ability to manage workload in line with key dates for delivery.

• Strong organizational and planning skills.

• Exceptional communication skills, both oral and written.

• Effective communication with internal and external stakeholders.

• Seek appropriate support and guidance to deliver the required output.

• Ensure regular consistent communication takes place within the area of responsibility.

• Ensure others involved in a project or effort are kept informed about developments and plans.

• Ability to communicate effectively and efficiently with internal departments and external clients.

• Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.



Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.



Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors


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