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Commercial Subscriptions Coordinator
2 months ago
The Commercial Subscriptions Coordinator is responsible for the oversight and facilitation of subscription services and publication management essential for Commercial Trading operations. Key responsibilities include collaborating with the Market Analyst Manager and Procurement team to effectively handle contract negotiations, maintain user databases, and process financial transactions.
Key Responsibilities:
- Act as the main internal and external liaison for all matters related to Commercial Subscription & Publications agreements.
- Work closely with Procurement to ensure that contracts are negotiated and finalized in accordance with corporate objectives and standard terms.
- Manage and coordinate trials and evaluations for new subscription services or publications.
- Engage with Corporate Procurement to secure contractual support and negotiate terms for various Commercial agreements.
- Oversee the processes for adding, accessing, and removing personnel from subscription services as required.
- Assist the Global Market Analysis team by providing necessary subscription and publication support.
- Ensure a seamless workflow and optimal resource utilization within the subscription management framework.
- Communicate effectively with traders, desk heads, and other stakeholders to confirm that subscription requirements are fulfilled.
- Handle all aspects of Commercial Procurement activities, including vendor setup, requisitions, purchase orders, invoicing, and accounts payable.
- Review contract data to ensure compliance and accuracy during audits.
- Develop and maintain documentation for procurement and sales contracts, ensuring adherence to management procedures and policies.
- Process invoices and purchase orders within SAP to guarantee accurate payments.
- Upload finalized contracts into the Icertis system.
- Legally authorized to work in the job posting country.
- Bachelor's degree.
- A minimum of 3 years of professional experience in procurement-related functions or contract negotiations.
- Strong verbal and written communication skills.
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Ability to manage multiple projects concurrently.
- Proactive in identifying and resolving issues.
- Familiarity with SAP operations.
- Experience in subscription management and coordination.
- Knowledge of market analysis and global commodity trading.
- Strong collaborative skills and the ability to work effectively in cross-functional teams.
- Excellent communication, interpersonal, and presentation skills.
- Previous experience in commercial trading or a related role within the energy sector.
Total Rewards
At Phillips 66, we prioritize providing access to high-quality programs and care for our employees and their families. We maintain a culture of well-being—physical, emotional, social, and financial—which is vital for a high-performing organization. Our commitment to employee wellness enables us to deliver exceptional results both personally and professionally. Benefits for eligible full-time employees may include:
- Annual Variable Cash Incentive Program (VCIP) bonus.
- 8% 401k company match.
- Cash Balance Account pension.
- Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP.
- Comprehensive well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services.
Phillips 66 has a rich history of over 140 years in providing energy solutions that empower individuals to achieve their aspirations. We are committed to enhancing lives, a promise we uphold for our employees and communities. Our diverse teams reflect our values and foster an inclusive environment, recognized by various organizations for our commitment to equitable practices in hiring and retention. Our company is founded on principles of safety, integrity, and dedication, encapsulated in our cultural mindset, Our Energy in Action, which emphasizes collaboration, trust, diverse perspectives, and excellence.
