Project Data Analyst Government Operations Recovery Initiative Gov Ops Office of the City Administrator 1822
3 weeks ago
Job Description
About Gov Ops
During the City's response to and recovery from the COVID-19 pandemic, we saw firsthand how some of the City's core operational processes could be improved. This includes contracting and procurement, where the City's processes can be complex, time-consuming, and resource-intensive for both City staff and suppliers.
In April 2022, the City Administrator's Office, Controller's Office, and Department of Human Resources came together to launch the Government Operations Recovery Initiative (Gov Ops), a special initiative aimed at addressing staff shortages, contracting backlogs, and financial system challenges that make it difficult to operate effectively and efficiently. Under this initiative, the three offices have created project teams to serve as project managers, subject-matter-experts, and business analysts to plan and manage complex projects to streamline processes related to hiring, procurement and financial operations.
The Contract Reform Team
The Project & Data Analyst will join the Gov Ops Contracting & Procurement Reform Team under the City Administrator's Office. Our team works on special projects that help reduce administrative burden and lower barriers to participating in public procurement opportunities to advance the City's equitable contracting goals.
While this core team is small, the team works in close partnership with a number of other City departments and divisions who are involved in procurement and contracting, including but not limited to the Office of Contract Administration (OCA), the Contract Monitoring Division (CMD), the Department of Technology (DT), the Controller's Office (CON), and contracts managers and analysts from around the City.
In our work, we strive to be dynamic and responsive to City staff and supplier needs, and we are guided by the key questions such as:
How do we orient our work around the challenges that small, local businesses, and community providers face to ultimately lower barriers to accessing public procurement opportunities for all?
How do we balance a bold vision for the future with practicality and feasibility?
Job Description
As a Project & Data Analyst, you will play a critical part in crafting and implementing reform projects to improve the City's procurement and contracting processes and support its supplier community. In addition, you will work alongside other team members to build out reports, dashboards, and data infrastructure to support the team's performance portfolio.
This is an exciting opportunity for someone who is motivated by complex but compelling challenges in governance, excels in robust data collection, analysis, and presentation, is interested in finding the balance between incremental and transformational changes, is dedicated to ensuring that public institutions serve communities equitably, enjoys bringing order to ambiguity, and sees themselves as a budding public sector leader.
The projected responsibilities for this role are described below. We are interested in bringing on someone who will grow and thrive in this role, so we encourage anyone who has an emerging interest in public procurement and data analysis and enjoys learning new skills and concepts to apply. The candidate who fills this role will be supported by members of our team and will enjoy increasing ownership and agency over projects over time.
** Business Process Analysis and Project Management**
Analyze business processes, identify opportunities for improvement, and make recommendations for new procedures and applications.
Conduct research and analysis on promising procurement practices, policies, administrative, and regulatory issues pertaining to procurement and contracting.
** Data Analysis, Reporting, & Dashboarding**
Work with key stakeholders to identify challenges and prioritize business and information needs.
Acquire data from primary and secondary data sources; perform data extraction, transformation, and loading (ETL) to prepare data for analysis.
Develop and present key insights from data; design and develop reports and dashboards to assist in data-driven decision-making, support auditing activities, and meet management needs.
Identify procurement trends and prepare reports with recommendations and appropriate justifications based on studies and surveys.
Maintain databases and data systems in support of this work.
** Partnership and Communications**
Coordinate action items across multiple implementation partners and monitor project progress to ensure that deliverables are fulfilled in a timely manner.
Support the creation of memos, slide decks, and other deliverables to communicate recommendations and project milestones.
Maintain project tracking tools to ensure proper resourcing, timelines, stakeholder engagement, etc. are implemented.
Other projects, tasks, and duties as assigned.
_ Desirable Qualifications_
Experience using databases and developing queries.
Excellent written and verbal communication skills.
Strong analytical and problem-solving skills.
Is creative, flexible, collaborative, and adaptable.
Experience coordinating projects across many stakeholders.
Qualifications:
Qualifications
Education:
Possession of a baccalaureate degree from an accredited college or university, and
Experience:
One (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
Additional Information
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
ADA Accommodation
Veterans Preference
Right to Work
Copies of Application Documents
Diversity Statement
Interested candidates are encouraged to apply AND complete the Supplemental Questionnaire as soon as possible, as this job announcement will close at any time, but not earlier than August 30, 2024 at 11:59pm.
Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.
For questions or inquiries, please contact: Elbi Magana, Human Resources Analyst at
Your application MUST include a resume. To upload these item, please attach using the "additional attachments" function.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer's official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at
Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates' qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at or, if hearing impaired at TTY).
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
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