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administrative officer i

2 months ago

Baltimore, Maryland, United States State of Maryland - MLGCA Administration and Operations Full time

Introduction

The Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest revenue sources for the State of Maryland, supporting important state programs and services including education, public health and safety, human resources and the environment. In addition to generating revenue from the sale of lottery products, the MLGCA is also responsible for the oversight of the state's casino gaming program, providing direction and guidance to its casino partners on financial, security, regulatory and licensing procedures for the facilities. The Agency also regulates Sports Wagering, Daily Fantasy Sports and Electronic Bingo, as well as Instant Ticket Lottery Machines, which are located at almost 90 Veteran's posts. Gaming in Maryland is a dynamic and growing business that operates around the clock, 365 days of the year.�\r

GRADE

13\r
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LOCATION OF POSITION

Maryland Lottery and Gaming Agency\r
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1800 Washington Blvd.\r
Baltimore, MD 21230\r

Main Purpose of Job

The main purpose of this position is to ensure accuracy and accountability while performing a variety of�clerical and fiscal duties involving financial records keeping and transactions related to departmental�functions including processing agency's invoices, maintaining the agency's telecommunication system,�and MLGCA check stock.\r

POSITION DUTIES

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Prepare invoices and expenses to be approved by the Operations Supervisor and/or Facilities Director�for telecommunications, vehicles, furniture, postage, electricity, supplies and materials, and general�operations office and equipment maintenance and rentals. Contact vendor for any discrepancies or�questionable charges.
---Work with the finance department to adjusts any incorrect postings and coding�errors to the budget, and provide the correct agency object code to be charged. Provide department�director a copy of the reconciled budget report with year-to-date expenses, outstanding payments, and�available department budget balance.\r
Create and maintain database and spreadsheet of division invoices, corporate card, and purchase orders.\r
Review department procurement requests for all department purchases ensuring that they have the�correct budget codes and correct and filed accordingly.\r
Manage the check stock and spreadsheet of checks issued to Customer Resource Center Claims office�and Finance Division for Lottery winners, and the agency's working fund. Manage the signed�documentation of checks issued to managers/supervisors of requesting department.\r
Ensure the security of checks stored and secured in a locked file cabinet and secure room.\r
Supervise the receipt of checks received in the mail (various mail couriers), and logged in receipt book;�ensuring accuracy, fraud, and inconsistency to minimize written void receipts.\r
Oversee, manage, monitor the agency's telecommunications system and equipment; maintain�phone records. Address individual and departmental concerns and troubleshooting agency's�telecommunications systems service calls in response to phone lines and voice mail issues.\r
Reconcile phone bills for overage charges, usage; relay to assigned user to stay within allocated minutes.\r
Receive, plan, prioritize telecom jobs/work orders; order replacement telecom equipment from NEC�and Verizon Business Solutions (cell phones and accessories).\r
Manage agency's Verizon MyBiz account, add and assign phone lines, change user name, and order�employee cell phone, new or upgraded. Works with managers/supervisors in the delivery of various�telecommunication reports for in-house (MDE) and cell phones (Verizon).\r
Assist the Operations Manager with administrative duties as assigned, such as Reconcile monthly�reports for Carroll's Fuel, Element Maintenance, and EZ Pass to ensure that there are no misuse and�abuse in fuel purchase, and mileage agrees with mileage entry on the last fuel purchased. Authorize�maintenance/and repairs reconcile with the invoice. EZ pass transponder used for business purposes�only; that there is no misuse or abuse for off-duty hours and weekend usage of EZ pass transponder�assigned to vehicles. Also, provide director and chief operating office with copy of reconciled reports.\r
Assist/Backup to POS and Facilities processing FMIS receiving.\r
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MINIMUM QUALIFICATIONS

Education:�� Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience:�One year of administrative staff or professional work. \r
Notes:\r
1. Candidates may substitute 30�college credit hours from an accredited college or university for�the required experience.\r
2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included�regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience. \r

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r
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1 -2 years of experience with invoice processing and vendor management.\r
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Two years of experience utilizing office software programs, including Microsoft Office, and\r
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spreadsheets using Microsoft Excel.\r
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�Strong communication, problem solving, and organizational skill.\r
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Attention to detail and accuracy in data entry.\r
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LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle.� Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.\r
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SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.�\r

BENEFITS

STATE OF MARYLAND BENEFITS\r
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FURTHER INSTRUCTIONS

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Please make sure that you provide sufficient information on your application to show that you meet the qualifications of this recruitment.� Resumes will not be accepted in lieu of completing an application. All information concerning your qualifications must be submitted by the closing date.� We will not consider information submitted after this date. Applicants will be rated based on their description of job duties and responsibilities.� Applicants should be thorough in completing this requirement.� The online application process is strongly advised.� If the online process is not available to you, you may complete and submit a paper application or direct any questions to:\r
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Maryland Lottery & Gaming Agency�\r
1800 Washington Blvd., Ste. 330�\r
Baltimore, MD 21230�\r
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TTY Users: call via Maryland Relay\r
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As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply.�\r
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