Office Administration Manager

1 month ago

Baltimore, Maryland, United States William Blair Full time


Solutions for Today's Challenges. Vision for Tomorrow's Opportunities.

Join William Blair, the Premier Global Boutique.

William Blair has delivered trusted advice for nearly nine decades, and we continue to deepen our expertise and relationships across regions, asset classes, and markets throughout North America, Europe, Asia, and Australia.

We are committed to our people and culture, values, clients, and local communities.

What sets us apart is that we are an independent partnership, with employees who have unique experiences, perspectives, and backgrounds. We provide advisory services, strategies, and solutions to meet clients' evolving needs amid dynamic market conditions and varying industries.

We strive to attract the most qualified, passionate candidates who specialize in investment banking, investment management, private wealth management, and a variety of other business functions.

We work tirelessly to create an inclusive culture and take pride in fostering employees' professional and personal growth. We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect.

Equally, we are proud of our long-term partnerships with the communities in which we live and work, a legacy we inherited from our founder.

We invite you to learn about how we are seeking excellence in everything we do and empowering our clients' success with passion, creativity, and rigor. For more information, visit


Job Description

This position will execute office administration services to meet the needs of local staff. Selected candidate will manage any large/complex office construction projects, Monitor any office services outsourcing/contractor relationships, serve as a contact person or escalation point for office services questions, issues or special requests. and develop, manage and implement office specific WREM procedures related to facilities, hospitality, phone, security, tech support, mail, copy, travel. Guide and mentor less experienced staff. Employee in this role will be required to work in the office 5 days a week.

Responsibilities include but may not be limited to:

  • Execute office administration services to meet the needs of the local staff, including office buildouts/relocations, furniture moves, repairs/maintenance, meetings/conference room services and general office operations. Ensure excellent customer service with minimal disruption. Ensure established policies, procedures and standards are followed
  • Monitor annual office administration budget to ensure alignment and allocate invoices for payment
  • Manage key aspects of office construction projects from initial planning phase to final move in. Lead the vendor selection process. Ensure corporate space/design standards are followed. Coordinate and oversee construction/real estate vendors. Participate in the project planning process, track adherence to plan and ensure timing requirements are met. Respond to project related questions and/or issues
  • Monitor office services outsourcing/contractor relationships, such as reception, mailroom, conference room/meeting planning, etc. Ensure outsourced staff meets performance expectations and service commitments and appropriate staffing levels are provided
  • Arrange for maintenance/repairs when needed, ensuring quick response and minimal disruption
  • Serve as a contact for office services questions, issues or special requests
  • Maintain relationships with local office management and employees to stay abreast of needs and employee satisfaction
  • Maintain relationships with external vendors, outsourcing firms and other office administration professionals. Maintain relationships with corporate WREM staff to stay informed of corporate standards, trends and changes. Leverage relationships to respond to local office services needs/requests when needed
  • Help develop meeting room and hospitality procedures specific to each office location and monitor for efficiency and cost effectiveness
  • Plan and coordinate office wide events (holiday party, community engagement, alliance groups, Chase Corporate Challenge)
  • Coordinate with Director of Security to develop and implement safety procedures
  • Develop and oversee office supply program and monitor for cost efficiency
  • Act as liaison with Brand Marketing & Communication (BMC) for communication and implementation of BMC initiatives
  • Additional responsibilities as requested

Qualifications:

  • Ability to successfully lead a team and work and excel in a team environment
  • Commits to satisfying internal and external customers
  • Good organizational, communication, and daily prioritization skills
  • Basic working knowledge of Microsoft office products
  • Excellent verbal and written communication skills
  • Proven problem solving and critical thinking skills
  • Willingness to adapt to change
  • Ability to work in a fast-paced environment
  • Strong time management and project management skills
  • Bachelor's Degree required
  • 5+ years office administration experience required

#LI-BK1


William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m/f/d/v

Be aware of hiring scams: William Blair has clear processes and guidelines with regards to recruiting. We do not request personal financial information in connection with an employment application nor does William Blair extend any employment offers without first conducting an interview through one of its registered offices. William Blair does not use instant messaging services such as WhatsApp, Telegram, or iMessage as part of the recruiting or interviewing process.

Note to External Recruiters / Search Firms: William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission.

Download William Blair's privacy policies for job applicants:

Contact us should you have any questions or concerns.

  • Office Administration Specialist

    1 week ago

    Baltimore, Maryland, United States Millennial Management LLC Full time

    Job OverviewSalary: $25.00 per hourMillennial Management LLC is collaborating with a leading organization in Baltimore to recruit a skilled and committed Administrative Assistant. This role offers a vibrant and fulfilling work atmosphere with significant potential for professional advancement. We are looking for a proactive, detail-oriented individual with a...

  • Office Administration Specialist

    4 days ago

    Baltimore, Maryland, United States Millennial Management LLC Full time

    Job OverviewSalary: $25.00 per hourMillennial Management LLC is collaborating with a leading organization in Baltimore to identify a skilled and committed Administrative Assistant. This position offers a vibrant and fulfilling work atmosphere with numerous opportunities for professional advancement. If you are a proactive, detail-oriented individual with a...

  • administrative officer ii

    1 month ago

    Baltimore, Maryland, United States State of Maryland - Maryland Higher Education Commission Full time

    IntroductionThe\rMaryland Higher Education Commission (MHEC), is seeking an 2 experienced and\renergetic individuals to fill the position of Admin Off II in their Office of Student Financial Assistance (OSFA).\r GRADE14\r LOCATION OF POSITIONNancy Grasmick Education\rBuilding, 6 N Liberty Street, 10th FL, Baltimore, MD 21201\r Main Purpose of JobThe Office...

  • MBE/DBE Compliance Officer

    13 hours ago

    Baltimore, Maryland, United States Maryland Transit Administration Full time

    Job SummaryThe Maryland Transit Administration (MTA) is seeking a highly skilled Compliance Specialist to join its team. As a key member of the Office of Equal Opportunity and Compliance Programs (EOCP), this role plays a crucial role in ensuring adherence to equal opportunity programs and compliance standards.Key ResponsibilitiesEvaluate and monitor...

  • administrative officer iii repost

    2 months ago

    Baltimore, Maryland, United States State of Maryland - DBM OPSB Executive Direction Full time

    IntroductionThe Department of Budget and Management (DBM) is seeking an individual to fill the position of Administrative Officer III (Equal Employment Opportunity Administrative Coordinator) in the Office of the Statewide EEO Coordinator. The ideal candidate for this position should be a self-starter, possess great organizational skills, written and oral...

  • Office Administration Specialist

    1 week ago

    Baltimore, Maryland, United States Budget Blinds of Greater Baltimore Full time

    Job OverviewWe are seeking a dedicated Office Administration Specialist to join our team at Budget Blinds of Greater Baltimore. This role is essential in ensuring the smooth operation of our office and providing top-notch support to our clients and team members.Benefits:Provided Equipment & TechnologyPerformance-Based BonusesCompetitive SalaryCareer...

  • Office Administration Specialist

    1 week ago

    Baltimore, Maryland, United States Budget Blinds of Greater Baltimore Full time

    Job OverviewWe are seeking a dedicated Office Administration Specialist to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our clients and colleagues.Benefits:Provision of necessary equipment and technologyPerformance-based bonusesAttractive salary packageOpportunities for career...

  • administrative officer i

    1 month ago

    Baltimore, Maryland, United States State of Maryland - LABOR - Occupational and Professional Licensing 1 Full time

    IntroductionThe Maryland Department of Labor is accepting\rapplications from qualified candidates for the position of Administrative Officer I. This\rskilled position serves as the Board Administrator for the Department of Labor.�Administrative Officer I is administrative work requiring regular use of independent judgment and analysis in applying and...

  • Office Manager

    3 weeks ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Position Summary: The Office Manager reports directly to the President/CEO of Johns Hopkins Care at Home and serves as the primary point of contact for internal and external constituencies seeking access to the Executives, anticipates their needs, and directs the strategic management of the President's calendar based on defined priorities This position...

  • Procurement Manager I

    2 months ago

    Baltimore, Maryland, United States State of Maryland - LABOR - Office of Administration Full time

    IntroductionThe Maryland Department of Labor is accepting\rapplications from qualified candidates for the position of Procurement Manager I. This\rskilled position serves as the Procurement Manager for the Department of Labor.�A Procurement Manager I is the managerial level of professional work, for State agency positions, in the procurement of equipment,...

  • designated administrative manager i

    4 weeks ago

    Baltimore, Maryland, United States State of Maryland - MLGCA Administration and Operations Full time

    IntroductionThe Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest revenue sources for the State of Maryland, supporting important state programs and services including education, public health and safety, human resources and the environment. In addition to generating revenue from the sale of lottery products, the MLGCA is also...

  • Healthcare Office Administrator

    1 week ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Position Overview: The Healthcare Office Administrator plays a crucial role in ensuring the smooth operation of the medical office. Key responsibilities include: Efficient management of communication channels, including phone calls, fax distribution, and processing prior authorizations. Coordination of appointment scheduling based on follow-up notes and...

  • administrative officer i

    4 weeks ago

    Baltimore, Maryland, United States State of Maryland - MDH Deputy Secretary for Operations Full time

    IntroductionTHIS RECRUITMENT IS LIMITED TO CURRENT STATE EMPLOYEES OF THE MARYLAND DEPARTMENT OF HEALTH (MDH) ONLY.\r\r GRADE13\r LOCATION OF POSITIONMDH Office of Enterprise Technology (OET)\rAdministrative Services\r201 W. Preston Street\rBaltimore, MD 21201\r Main Purpose of JobThe main purpose of this full-time position will be to provide administrative...

  • Administrative Manager

    5 days ago

    Baltimore, Maryland, United States Pleasant Behavioral Health Systems Full time

    Job SummaryPleasant Behavioral Health Systems is seeking a highly organized and detail-oriented Administrative Manager to oversee the day-to-day operations of our supportive living housing facility. The ideal candidate will have excellent communication skills, a strong understanding of trauma and its effects on behaviors, and the ability to multitask and...

  • Administrative Operations Manager

    1 week ago

    Baltimore, Maryland, United States Changing Lives at Home Mental Health Inc. Full time

    Job OverviewSalary: $20-25 per hourChanging Lives at Home Mental Health, Inc. is a forward-thinking Outpatient Mental Health Clinic focused on supporting individuals facing behavioral challenges and mental health management. We prioritize excellence and continuous improvement, and we are looking for an Office Manager to enhance our operational...

  • Healthcare Office Administrator

    3 days ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Position Overview: The Healthcare Office Administrator plays a vital role in ensuring the smooth operation of the medical office. Responsibilities include: Efficient management of communication channels, including phone calls, fax distribution, prior authorizations, and updates to medical records and provider templates. Organizing and scheduling patient...

  • administrative officer ii

    3 weeks ago

    Baltimore, Maryland, United States State of Maryland - LABOR - Occupational and Professional Licensing 1 Full time

    IntroductionThe Maryland Department of Labor is accepting\rapplications from qualified candidates for the position of Administrative Officer II. This\rskilled position serves as a Paralegal for the Department of Labor.�Administrative Officer II is administrative work requiring regular use of independent judgment and analysis in applying and interpreting...

  • Office Administrator and Marketing Specialist

    1 week ago

    Baltimore, Maryland, United States Traffic Concepts, Inc. Full time

    Position OverviewKey Responsibilities:Oversee administrative functions for a firm specializing in transportation planning and traffic engineering.Support Project Managers and team members in organizing tasks and engaging with clients.Monitor expenses and analyze operational efficiency for various projects and service providers.Prepare documentation for...

  • administrator ii

    3 weeks ago

    Baltimore, Maryland, United States State of Maryland - MLGCA Administration and Operations Full time

    IntroductionThe Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest revenue sources for the State of Maryland, supporting important state programs and services including education, public health and safety, human resources and the environment. In addition to generating revenue from the sale of lottery products, the MLGCA is also...

  • Administrative Operations Manager

    4 days ago

    Baltimore, Maryland, United States Changing Lives at Home Mental Health Inc. Full time

    Job OverviewSalary: $20-25 per hourChanging Lives at Home Mental Health, Inc. is a forward-thinking Outpatient Mental Health Clinic focused on supporting youths and adults facing behavioral challenges or managing mental health conditions. We are dedicated to excellence and ongoing development, and we are looking for an Office Manager to enhance our...