Executive Administrative Assistant

Found in: beBee jobs US - 2 weeks ago


East Liverpool, Ohio, United States Hill International Trucks Full time
Description:

Hill International Trucks, the tri-state areas leading medium- and heavy-duty truck and trailer dealership, is currently seeking an executive administrative assistant for its East Liverpool, OH location. This position requires a high degree of professionalism, integrity and confidentiality in addition to excellent time management skills. Our executive administrative assistant is responsible for:

  • Creating daily, weekly, monthly and quarterly business reports.
  • Organizing corporate events such as annual picnics and holiday parties.
  • Assisting with the planning of quarterly meetings.
  • Acting as the liaison and gate keeper to the executive team.
  • Accurately recording meeting minutes.
  • Making travel arrangements for executives and management as requested.
  • Performing office duties such as ordering supplies and managing a records database.
  • Maintaining company vehicle records including service records, mileage, fuel charges, tolls and renewals as needed.
  • Assisting with the application and renewal of all salesperson licenses.
  • Maintaining dealerships' licenses as needed.
  • Registering new fleet vehicles at the BMV and renewing existing registrations.
  • Managing all partners' birthdays, employment anniversaries and current contact lists for all locations.
  • Overseeing employee recognition activities such as birthdays, employment anniversaries and partner of the month/year awards.
  • Overseeing and organizing appreciation events for partners and customers throughout the year as needed.
  • Professional letter writing skills preferred for executive communication with internal partners and customers alike.
  • Managing the monthly company newsletter.
  • Other administrative duties as needed.

QUALIFICATIONS:

  • Proven experience as an executive administrative assistant or other relevant administrative support experience.
  • In-depth understanding of entire Microsoft Office suite.
  • High School Diploma required, Associate's Degree or higher preferred.
  • Ability to prioritize daily workload.
  • Must be able to meet deadlines in a fast-paced environment.
  • Professional verbal and written communication skills.
  • A proactive approach to problem-solving with strong decision-making skills.

SCHEDULE:

  • M-F, 8am-5pm.
Requirements:

Compensation details: Yearly Salary

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