Executive Administrative Assistant
Found in: beBee jobs US - 2 weeks ago
Hill International Trucks, the tri-state areas leading medium- and heavy-duty truck and trailer dealership, is currently seeking an executive administrative assistant for its East Liverpool, OH location. This position requires a high degree of professionalism, integrity and confidentiality in addition to excellent time management skills. Our executive administrative assistant is responsible for:
- Creating daily, weekly, monthly and quarterly business reports.
- Organizing corporate events such as annual picnics and holiday parties.
- Assisting with the planning of quarterly meetings.
- Acting as the liaison and gate keeper to the executive team.
- Accurately recording meeting minutes.
- Making travel arrangements for executives and management as requested.
- Performing office duties such as ordering supplies and managing a records database.
- Maintaining company vehicle records including service records, mileage, fuel charges, tolls and renewals as needed.
- Assisting with the application and renewal of all salesperson licenses.
- Maintaining dealerships' licenses as needed.
- Registering new fleet vehicles at the BMV and renewing existing registrations.
- Managing all partners' birthdays, employment anniversaries and current contact lists for all locations.
- Overseeing employee recognition activities such as birthdays, employment anniversaries and partner of the month/year awards.
- Overseeing and organizing appreciation events for partners and customers throughout the year as needed.
- Professional letter writing skills preferred for executive communication with internal partners and customers alike.
- Managing the monthly company newsletter.
- Other administrative duties as needed.
QUALIFICATIONS:
- Proven experience as an executive administrative assistant or other relevant administrative support experience.
- In-depth understanding of entire Microsoft Office suite.
- High School Diploma required, Associate's Degree or higher preferred.
- Ability to prioritize daily workload.
- Must be able to meet deadlines in a fast-paced environment.
- Professional verbal and written communication skills.
- A proactive approach to problem-solving with strong decision-making skills.
SCHEDULE:
- M-F, 8am-5pm.
Compensation details: Yearly Salary
PI85eec1e5cf1a
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