Sales Administrative Coordinator

2 weeks ago

East Hanover, United States Serve The People Media Full time

**Job description**

**Sales Coordinator/Production Manager**:

- **THIS IS AN IN OFFICE POSITION; NOT REMOTE...PLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.**_

Looking for an awesome bubbly highly organization MAVEN Sales Administrative Coordinator to work directly with a very driven, highly ambitious, extremely demanding, execution driven, and loving CEO. I truly show genuine REAL LOVE for my people who take care of me and the business. I am very MACRO minded and MICRO process driven and Need a Micro Processor to back end and help execute my client interfacing business flow Are you thick skinned, resilient, not easily offended, and are you super willing to jump in and serve ANYWHERE??? If so, this could be your job, **IF NOT This is DEFINTELY NOT YOUR JOB**

**Tasks**: This role is in the Life Insurance Industry. The **Sales Administrative Coordinator **will directly support the functionality of sales initiatives and client interfacing needed to help clients get the life insurance they need and help get families protected. This person will manage deal flow from the Carrier placement, illustration software, CRM input, lead flow, Processing of deals, Closing of deals, and making sure commissions are paid on all deals. This person needs **TREMENDOUS FOLLOW UP & ORGANIZATIONAL SKILLS** **IF NOT This is DEFINTELY NOT YOUR JOB**
- Working directly with the CEO of the company
- Leading With Kindness, Empathy, Patience, and EXTREME CARE
- **Very High Emotional Intelligence
- extremely adept and have the** **ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict**:

- Can read a room well and make everyone in the room feel better because they have things handled. (Quiet Strength)
- Responsible for keeping the this dept running SMOOTHLY And FUNCTIONING OPTIMALLY.
- Extremely High Organization and Prioritization skills**(PLEASE DON'T APPLY IF THIS IS NOT YOU)**:

- Task, Time and Calendar Management of the Business **(A CALENDAR **MAVEN**-PLEASE DON'T APPLY IF THIS IS NOT YOU)**:

- **Tremendous FOLLOW-UP SKILLS on Everything you Touch.**:

- **High Execution Skills-Always completing task with a bow on them**:

- 24/7 Mindset-Always available for phone calls or small tasks and not offended by this.
- Highly Discretionary with ALL information as well as an extremely loyal personality
- Willingness to support and help champion any and all of the businesses needs.
- Incredible Researcher of Information-FAST.
- Extremely Well Written Individual
- High Passion towards accountability and building high levels of TRUST
- Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.
- Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
- High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and and some of our independent contractors and their offices.
- Attention to detail is critical. Must be able to identify issues and address appropriately.
- Handle logistics for meetings and all events
- Ability to work independently and be proactive in your learning.
- Excellent communication skills, both written and verbal.
- Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.
- Ability to be a productive team player; work well with other team members.
- Excellent personal project management skills, ensuring follow up and completion where needed.
- Organize and maintain all files assigned
- Thorough research, as requested and handling any Adhoc responsibilities for the CEO
- Ownership of special projects, as assigned
- Take charge of any other miscellaneous tasks assigned
- Light office cleaning

**Requirements**:

- At least 5 years of experience working as a high-level administrative assistant at the executive level
- Provide high-level administrative support to the CEO
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research and compile data for various projects and reports
- Assist in project coordination and follow-up on action items
- Perform data entry and maintain accurate records
- Proofread documents for grammar, spelling, and formatting errors
- Handle confidential information with discretion
- Manage office supplies and equipment inventory
- Assist with phone systems and handle incoming calls
- Proven experience as a high end facilitating admin assistant or similar role
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with office equipment (e.g., printers, scanners) and software (e.g., DocuSign)
- Ability to handle multiple tasks and prioritize effectively
- Attention to detail and problem-solving skills
-

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