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Administrative and Business Operations Support
3 months ago
Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.
B. F. Saul & Affiliates is always looking for top talent and we want to connect with candidates throughout the year. The current job post is an evergreen position and not an active position. We are using this post to interview and meet top candidates in advance of anticipated growth and ensure when the right role becomes available, we have already spoken with the right talent
Anticipated Duties & Responsibilities / Provide effective, administrative and business support to include:
- Interacting and scheduling with internal and external stakeholders
- Preparing correspondence for internal and external stakeholders
- Preparing and maintaining business data and information
- Meeting preparation and organization.
- Schedule meetings, coordinating schedules with clients and other professionals, and confirm meetings 24 hours in advance
- Greet internal customers, clients, or prospects attending meetings and ensure meeting rooms and office are adequately prepared
- Coordinate team meetings
- Ability to use business systems and can prepare reports.
- May maintain databases, including meeting notes and presentation information.
- Business research through public and private media (or other sources as appropriate)
- Prepare reports and materials for internal and external meetings and relevant reports
- Order, prepare and maintain marketing materials
- Help plan and orchestrate small events
- Develop and maintain databases of business information
- Provide occasional back-up support to other administrative or support positions
- Communicate clearly and effectively inside and outside of the organization; respond to their requests and work with them to resolve issues and meet their needs.
- Maintain files, copies, scans and faxes
- Organize documents and correspondence in business files.
What we are looking for:
- No matter who you are working with, you always show a high degree of customer service and will respond to requests in a timely, professional, and enthusiastic manner; with satisfaction of employees, stakeholders, or clients as your top priority.
- An expert in decision making. You are adept at drawing correct and realistic conclusions and making timely decisions based on the information available.
- You are adaptable and can maintain effectiveness in reaching goals or objectives in changing circumstances, tasks, responsibilities, and people.
- You have excellent organizational skills and ability to prioritize multiple tasks
- You love to plan and organize and will devise a course of action for themselves and others to accomplish a specific goal while managing time and resources to meet deadlines and expectations.
- You are comfortable with data gathering and analysis and are effective at collecting, consolidating, and using relevant information.
- You know how to show discretion and can be trusted to handle confidential information appropriately
- You won't let unfished items stay unfinished, and are relentless on following-up outstanding items and will anticipate future needs
- You're not a one-person show, you like to be part of something bigger and enjoy teamwork, being a productive member of a cohesive group working toward a common goal and contributing to effective team dynamics is something that comes naturally.
Experience:
- 5+ years of mid to high level support of an executive or high functioning team.
Education / Licenses / Certifications:
- Bachelor's Degree or equivalent work experience is a plus
B. F. Saul Company is proud to be an equal opportunity workplace. We promote diversity and equality within all facets of our organization, and we foster an environment that recognizes employees' unique skillsets and ensure that all employees have an equal opportunity to grow and advance.
If you are a candidate in need of assistance or an accommodation in the application process, please contact or
Equal Opportunity Employer/Veterans/Disabled
