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administrative assistant
2 months ago
As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-5/6, you will serve as the focal point for all administrative activities within the organization.
Conduct research on a wide variety of complex administrative problems.Provide technical and specialized data, background material, and references as required.
Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
Develop policies and procedures for implementation which affect administrative management and program development.
Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
Maintain personal contacts with functional managers to discuss administrative practices and services.Advise supervisors and subordinates of the latest directive regarding administrative procedures.
Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
Maintain all correspondence and report files for the respective divisions.Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
Establish and monitor correspondence and reports suspense system.
Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.This is NOT an all-inclusive list of duties.
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administrative assistant
3 months ago
Springfield, Illinois, United States Department Of The Air Force Full timeSummary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL ANGHQ, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative...
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Administrative Assistant
1 week ago
Springfield, Illinois, United States Gateway Foundation Full timePosition OverviewThe role involves essential functions that contribute to the smooth operation of the office environment.Key ResponsibilitiesWelcoming Visitors: Responsible for greeting and directing individuals who enter the premises.Telephone Management: Handle incoming calls by answering, screening, and routing them appropriately while ensuring messages...
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Healthcare Administrative Assistant
1 week ago
Springfield, Illinois, United States CoxHealth Full timePosition OverviewThe Healthcare Administrative Assistant plays a crucial role in ensuring the smooth operation of the medical office environment. This position encompasses a range of essential clerical and organizational tasks that support healthcare professionals and enhance patient care.Key ResponsibilitiesPerforming clerical duties such as photocopying,...
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Springfield, Illinois, United States Commonwealth of Virginia Full timeDepartment: Office of Research Innovation and Economic Impact Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: Maximum of 29 hours per week Location: Springfield, VA Workplace Type: On Site Required Salary: Salary commensurate with education and experience Criminal Background Check: ...
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Assistant Professor
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Springfield, Illinois, United States Missouri State University Full timeJob SummaryThe Missouri State University is seeking a highly qualified Assistant Professor to join its faculty in the Department of Political Science and Philosophy. This is a tenure-track position that will contribute to the university's mission of providing high-quality education and research opportunities.Key ResponsibilitiesTeach courses in Political...
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Administrative Assistant
5 hours ago
Springfield, Illinois, United States Associated Electric Cooperative Full time**About the Role**Associated Electric Cooperative is seeking a highly skilled Human Resources Administrator to join our team. As a key member of our HR department, you will be responsible for ensuring the smooth and efficient operation of our HR functions.**Key Responsibilities**Coordinate and maintain accurate employee records, including data management for...
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Springfield, Illinois, United States HRM Services Full timePosition OverviewHRM Services is seeking a dedicated individual to join our Corporate Team in a crucial role.Job Title: Portfolio Support Technician/Corporate Administration AssistantThis role is integral to our Corporate Leadership Team, tasked with delivering essential support to Leadership, Properties, and Corporate initiatives. Responsibilities include,...
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Administrative Executive
1 week ago
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Administrative Coordinator
3 days ago
Springfield, Illinois, United States SIU HealthCare Full timeJob SummaryThe Administrative Aide will provide high-level administrative support to the Executive Leadership team in the Office of Development and Alumni Relations. This role will coordinate essential administrative activities, perform specialized office support, and maintain confidentiality of sensitive information.Key ResponsibilitiesProvide...
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Administrative Executive
1 week ago
Springfield, Illinois, United States State of Illinois Full timePosition Title: Administrative ExecutiveAgency: Department of Innovation and TechnologySalary Range: $4,246.00 - $5,701.00 monthlyJob Type: Salaried CountyLocation: SangamonNumber of Openings: 1Plan/BU: RC 01Overview:The Administrative Executive plays a crucial role in supporting the operational functions of the Department of Innovation and Technology. This...
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Senior Administrative Coordinator
3 days ago
Springfield, Illinois, United States Springfield JCC Full timePosition OverviewThe Springfield JCC is seeking a detail-oriented and professional Executive Administrative Assistant. This role is primarily focused on facilitating the daily operations of the Chief Executive Officer and the Chief Operating Officer. The successful candidate will also provide logistical and program planning assistance to various departments...
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Administrative Investigator
3 days ago
Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full timePosition OverviewThe National Geospatial-Intelligence Agency (NGA) is seeking a qualified candidate for the role of Administrative Investigator. This position is crucial in ensuring adherence to ethical standards and legal compliance within the agency.Role ResponsibilitiesAs an Administrative Investigator, you will:Conduct thorough and impartial...
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Administrative Support Staff
3 days ago
Springfield, Illinois, United States Cynet Systems Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Staff to join our team at Cynet Systems. As an Office Operations Assistant, you will play a critical role in supporting our client's office operations in Springfield, MA.Key Responsibilities:Perform various administrative tasks, including scanning sensitive information,...
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Administrative Investigator
1 week ago
Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full timePosition OverviewThe National Geospatial-Intelligence Agency (NGA) is seeking an experienced Administrative Investigator to conduct thorough and impartial investigations into allegations of employee misconduct, unethical practices, fraud, waste, and other violations of established laws and policies.Key ResponsibilitiesAs an Administrative Investigator, your...
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Senior Administrative Coordinator
1 week ago
Springfield, Illinois, United States Springfield JCC Full timePosition OverviewThe Springfield JCC is seeking a detail-oriented and proactive Executive Administrative Assistant to provide comprehensive support to the Chief Executive Officer and Chief Operating Officer. This role is essential in facilitating the daily operations and ensuring effective communication across various departments within the organization.Key...
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Administrative Operations Coordinator
1 week ago
Springfield, Illinois, United States W3Global Inc Full timeJob OverviewPosition SummaryThis is a full-time, on-site position for an Administrative Operations Coordinator. The role focuses on managing daily administrative tasks and ensuring efficient office operations. Our organization is a prominent provider of document verification services from governmental agencies and international embassies across the United...
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Systems Administrator
3 days ago
Springfield, Illinois, United States BAE Systems Full timeJob Overview:BAE Systems is seeking a highly skilled Systems Administrator to join our team of IT professionals. As a key member of our team, you will play a critical role in supporting software development for a system that delivers intelligence reports to government decision makers.Key Responsibilities:Corrective Maintenance: Identify and correct system...
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Administrative Support Specialist
3 hours ago
Springfield, Illinois, United States Missouri State University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Assistant to join our team at the School of Teaching and Learning at Missouri State University. As an Office Assistant, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our office.Key ResponsibilitiesAnswering phones and responding to...
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Administrative Reception Specialist
1 week ago
Springfield, Illinois, United States Group Benefit Services (GBS) Full timeJob OverviewThe Administrative Reception Specialist plays a crucial role in supporting the Eligibility Department by managing front desk operations and performing various administrative tasks.Key Attributes of the Ideal Candidate:Excellent communication skillsEnjoys interacting with individualsProactive and self-motivatedQuick to learn new processesThrives...
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Senior Administrative Coordinator
3 days ago
Springfield, Illinois, United States Springfield JCC Full timePosition OverviewThe Springfield JCC is seeking a detail-oriented and professional Senior Administrative Coordinator to provide essential support to the Chief Executive Officer and Chief Operating Officer. This role is pivotal in ensuring the smooth operation of various organizational functions.Key ResponsibilitiesFacilitate program planning and logistical...