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Bilingual (Spanish) Administrative Generalist at Ball Arena

2 months ago

Denver, Colorado, United States teamworkonline Full time
Apply by June 12, 2024
Position Summary

The Bilingual (Spanish) Administrative Generalist owns the administrative tasks and comprehensive support for multiple departments with Legends Hospitality at Ball Arena.

Company Overview

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Job Details
Schedule

Part-Time Seasonal with opportunity for Full-Time after 120 days. Legends Hospitality is an event driven organization. Our schedules vary based on events scheduled at Ball Arena.

Compensation

$21-23/hour based on experience and qualifications.

Responsibilities

The Bilingual (Spanish) Administrative Generalist owns the administrative tasks and comprehensive support for multiple departments with Legends Hospitality at Ball Arena.

The Bilingual (Spanish) Administrative Generalist will need to be detail oriented, possess excellent communication skills in both English and Spanish, and have a passion for service.

The Bilingual (Spanish) Administrative Generalist will primarily support the Catering and Culinary teams, with additional duties as assigned.

Catering Support (33% of Time)

Review invoices for accuracy and completeness before processing payments from clients.

Process payments promptly and accurately, ensuring timely receipt and reconciliation.

Culinary Support (67% of Time)

Participate in daily, weekly, and end-of-month inventory processes to maintain accurate stock levels.

Develop and maintain Cost Card programs to track expenses and monitor culinary costs effectively.

Utilize ABI Mastermind scheduling system to efficiently schedule Culinary teammates, approximately 30 individuals, ensuring appropriate coverage for operational needs.

Staff open positions by ordering contract and day labor from employment agencies, maintaining a balance between staffing needs and budgetary constraints.

Research, interpret, and monitor departmental labor budgets and forecasts to optimize staffing levels and minimize labor costs.

Review timecards for teammates, contract, and day labor staff to ensure accuracy and compliance with labor regulations.

Qualifications.
Required

18 years of age or older on date of hire.

Legally authorized for employment without restriction in the United States.

High School Diploma or equivalency required.

3+ years experience working directly in hospitality, professional office services, or related environment.

Proficiency with MS Office Suite. Advanced Excel skills including VLOOKUP, charts, and the use of forecast and trend tools.

Ability to communicate effectively in English and Spanish with teammates.

Ability to work independently with minimal supervision and as part of a service-oriented team.

Flexibility to adapt to changes in priorities and deadlines.

Attention to detail and accuracy.

Ability to obtain and maintain TEAM Coalition Alcohol certificate.

Preferred

Some College or bachelor's degree in Accounting, Business, Food and Beverage, or related field of study.

Experience with inventory and declining balance maintenance.

Experience with ABI Mastermind.

Experience with Tapin2.

Experience with UKG/UltiPro HRIS.

Experience with YellowDog Inventory.

ExperienceRequired
  • 3 year(s): 3+ years experience working directly in hospitality, professional office services, or related environment.
EducationRequired
  • High School or better
Preferred
  • Some college or better in Hotel/Restaurant Management or related field
  • Technical/other training or better in Hotel/Restaurant Management or related field
  • Technical/other training or better in Food and Beverage or related field
  • Some college or better in Food and Beverage or related field
Licenses & CertificationsPreferred
  • Alcohol Awareness
  • Food Manager's
  • ServSafe-food handling
  • Sport Venue Staff
  • TEAM Trained Cert.
SkillsRequired
  • Foreign Language - Spanish
Preferred
  • ABI
  • Communication
  • Event Planning
  • Financial Analysis
  • Customer Service
  • Inventory Management
  • Microsoft Office(Excel, PPT, Word, Outlook)
  • Scheduling
  • Time Management
  • UltiPro
BehaviorsPreferred
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  • Functional Expert: Considered a thought leader on a subject
  • Team Player: Works well as a member of a group
MotivationsPreferred
  • Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
  • Goal Completion: Inspired to perform well by the completion of tasks
  • Self-Starter: Inspired to perform without outside help