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Project Coordinator

2 months ago

Tempe, United States Prime Partners Full time

This full-service technology company, based in the Phoenix metro area, services clients across the US. Its expertise spans low-voltage products and services, including telecommunications, network infrastructure, AV installations, and turn-key security solutions. The company caters to diverse sectors such as financial, government, education, data centers, healthcare, distribution, corrections, and retail.


The organization seeks a highly organized Project Coordinator to join its dynamic Ops team. In this pivotal role, the PC will ensure seamless project execution from start to finish, working closely with PMs, subs, GCs, and vendors across the diverse client base. The ideal candidate excels in multitasking, possesses strong analytical skills, and thrives in a fast-paced, tech-driven environment. Responsibilities span administrative oversight, financial tracking, inventory management, and stakeholder communication. A keen eye for contract document review is essential for risk mitigation and project optimization. This position offers growth opportunities within a challenging and rewarding industry.


Responsibilities and Duties:


  • Adhere to all company safety policies and procedures
  • Review contract documents thoroughly
  • Issue RFQs and POs
  • Calculate and recommend cost benefits of alternate material sources
  • Review project progress with PM for accurate monthly billings
  • Work with Controller to create and submit SOVs for progress billings
  • Optimize in-house inventory through proper planning and purchasing
  • Prepare and document material transfers
  • Manage receiving and staging parts for designated projects/PMs
  • Resolve shipping, receiving, and inventory inaccuracies with stakeholders
  • Coordinate material pick-up, sign out, and release to project/service teams
  • Generate new hire paperwork for sub management, including agreements
  • Produce and submit P1 COI or W-9 docs for GC onboarding
  • Work with Ops team on project deadlines, assist in producing weekly schedules
  • Follow company policies and take direction effectively
  • Work constructively with co-workers and consider improvement ideas
  • Keep others informed and address problems constructively
  • Keep commitments and respect workforce diversity
  • Other duties as assigned


Qualifications:


  • 2-4 years relevant experience in admin/PC support role
  • HS diploma or equivalent
  • MS Office proficiency (Excel, Word, PowerPoint); MS Project a plus
  • Excellent communication and organizational skills
  • Detail-oriented and customer-focused
  • Ability to follow all company policies and work well in a team setting
  • Provide accurate daily timesheets with job numbers and location
  • Maintain understanding of in-house inventory and company supply kits
  • Report all accidents, incidents, injuries, and other pertinent information
  • Read/interpret docs, write correspondence, communicate effectively in English
  • Competent in basic math, including ratios, percentages, and graph interpretation
  • Define problems, collect data, establish facts, draw valid conclusions


Requirements:


  • Willing to work OT and weekends as needed
  • Willing to work out of town up to 25% of the time, as needed
  • Ability to lift or move products (up to 50lbs)
  • Valid DL required (subject to company FSP)


Preferred Certifications:


  • First-Aid and CPR Certification
  • Manufacturer Certifications
  • Industry Certifications


Compensation & Benefits:


  • Hourly rate: Competitive pay ranging from $24 to $27, based on experience and qualifications.
  • Health Insurance: Comprehensive medical, dental, and vision coverage to meet a wide range of healthcare needs, ensuring you and your family stay healthy.
  • Life Insurance: A robust life insurance policy to offer peace of mind for you and your loved ones, ensuring financial security in unexpected situations.
  • Retirement Savings: We support your future financial security through a retirement savings plan, encouraging you to save and invest with company contributions to help grow your retirement nest egg.
  • Paid Time Off (PTO): Generous paid time off policy, including vacation days, sick days, and holidays, allowing you to rest and recharge.


Why Join Us?


We are a leading technology services provider specializing in low-voltage solutions, serving a wide range of sectors. Our focus on innovation, quality, and customer satisfaction has been the cornerstone of our success for over 25 years. Join us for an opportunity to grow your career in a dynamic company committed to excellence and employee development.