Part-Time Executive Assistant

3 weeks ago

Seattle, United States ORION Commercial Partners Full time

About Us: ORION Commercial Partners is a leading commercial real estate firm specializing in property management, leasing, and sales services. We are dedicated to maximizing real estate value through a unified team approach and a deep understanding of our clients' objectives. As we continue to grow, we are seeking a proactive and organized Executive Assistant to join our collaborative team and support one of our Vice Presidents in driving the success of our business.


Job Summary: We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative, operational, and client management support. This role requires a strong communicator who can manage multiple tasks efficiently and assist in the growth and success of our portfolio. The ideal candidate will have experience in executive support, project coordination, and be comfortable working in a hybrid or remote setting. The position is part-time, with a commitment of 24-32 hours per week, typically structured as 4 days per week.


Key Responsibilities:

  • Administrative Support:
  • Manage the Vice President’s calendar, schedule meetings, and handle email correspondence.
  • Prepare reports, presentations, and other documents as needed.
  • Organize and maintain both digital and physical filing systems.


  • Client Management:
  • Ensure consistent and professional communication with clients.
  • Assist with client onboarding processes and maintain strong client relationships.
  • Schedule client meetings and coordinate follow-ups.


  • Project Coordination:
  • Oversee timelines and ensure that key business projects, including property management work, client onboarding, and major construction projects, are completed on time.
  • Assist in managing budgets and preparing estimates for clients.


  • Marketing Support:
  • Collaborate with the marketing team to ensure that marketing activities stay on track.
  • Step in to assist with marketing efforts when the team as needed, ensuring that the Vice President’s marketing strategies are executed effectively.


  • Emergency Protocols:
  • Coordinate and manage emergency response protocols, ensuring that the team is prepared for any situation.
  • Act as a point of contact for emergency situations when the Vice President is unavailable.


Role Competencies:

  • Organization and Planning
  • High Standards
  • Fast Response Times
  • Integrity with Commitments
  • Proactive Attitude
  • Attention to Detail
  • Problem-Solving and Adaptability
  • Communication Skills
  • Trustworthiness
  • Teamwork and Collaboration


Technical Knowledge:

  • Required: Microsoft Teams, Outlook, Google Drive, SharePoint, DocuSign
  • Preferred: Yardi, InDesign, Buildout, Monday.com


Qualifications:

  • Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
  • Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and experience with project management software.
  • Ability to work independently and prioritize tasks effectively.
  • Familiarity with commercial real estate processes is a plus but not required.


Work Hours:

  • This is a part-time role with flexible hours, ranging between 24-32 hours per week, typically structured as 4 days per week. The position is based in Seattle, WA, with a hybrid work model that includes in-person collaboration as needed. Remote candidates will also be considered.


Compensation:

Hourly rate: $30 - $40 per hour, with the ability to increase as the company grows and the role potentially expands to full-time. 


What We Offer:

  • Competitive salary with growth potential.
  • Opportunities for professional development and career advancement.
  • A dynamic and supportive work environment where your contributions will make a significant impact.
  • Flexibility to work remotely with occasional in-person meetings.


  • Clubhouse Assistant Seattle

    3 days ago

    Seattle, United States Clubhouse Assistant Seattle (Part-time) Part time

    Clubhouse Assistant Rapha's purpose is to inspire the world to live a life by bike. In order to achieve this, we are committed to making the Rapha community a place of inclusion on and off the bike. Rapha Clubhouses are inspiring meeting places for cyclists and fans of the sport. Inside you’ll find a retail space stocked with the latest Rapha products and...

  • Part-Time Executive Assistant

    3 weeks ago

    Seattle, United States ORION Commercial Partners Full time

    About Us: ORION Commercial Partners is a leading commercial real estate firm specializing in property management, leasing, and sales services. We are dedicated to maximizing real estate value through a unified team approach and a deep understanding of our clients' objectives. As we continue to grow, we are seeking a proactive and organized Executive...

  • Executive Assistant

    7 days ago

    Seattle, United States Addison Group Full time

    Position: Executive Assistant Location: Seattle, WAPay: 70-100kWe are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This...

  • Executive Assistant

    7 days ago

    Seattle, United States Addison Group Full time

    Job Summary:We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating domestic travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This role requires a detail-oriented individual...

  • Executive Assistant

    6 days ago

    Seattle, United States Addison Group Full time

    Job Summary:We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating domestic travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This role requires a detail-oriented individual...

  • Administrative Executive Assistant

    1 week ago

    Seattle, Washington, United States Nelson Connects Full time

    Administrative Executive Assistant / Office Operations CoordinatorAbout the Role: We are seeking a proactive and enthusiastic individual to take on the role of Administrative Executive Assistant and Office Operations Coordinator within our dynamic organization. In this part-time position, you will act as a vital business partner, overseeing a variety of...

  • Executive Assistant

    2 weeks ago

    Seattle, United States King County Full time

    As the only county in the United States named after Martin Luther King, Jr., King County is a vibrant community with residents who represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning...

  • Executive Assistant

    3 months ago

    Seattle, United States Coupang Inc Full time

    Description We exist to wow our customers. We know we’re doing the right thing when we hear our customers say, “How did we ever live without Coupang?” Born out of an obsession to make shopping, eating, and living easier than ever, we’re collectively disrupting the multi-billion-dollar e-commerce industry from the ground up. We are one of the...

  • Executive Assistant to the CPO

    2 weeks ago

    Seattle, United States CRISTA Resources Full time

    This is a full time position with benefits Compensation is between $32.50 to $35.00 per hour DOE. Benefits: Competitive package including medical, dental, vision, up to 85% King’s school discount for dependent child(ren) (K-12) and 4-weeks of paid parental leave. COMPANY OVERVIEW CRISTA Ministries (“CRISTA”) is a Christian church community that exists...

  • Executive Assistant

    2 weeks ago

    Seattle, United States Sogeti Full time

    Executive Assistant Bellevue, WA FTE - Direct hiring Responsibilities: Proactively manage complex calendars and travel using MS Outlook. Manage team meetings (scheduling, attendee management, agenda creation, note-taking) Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.) Create...

  • Executive Assistant

    1 month ago

    Seattle, United States Tandym Group Full time

    A recognized Fortune 10 company in Washington is looking to add an experienced Executive Assistant to their growing team in Seattle. Responsibilities: The Executive Assistant will be responsible for: Complex calendar management and scheduling Effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given...

  • Executive Assistant

    5 days ago

    Seattle, United States High Profile, Inc. Full time

    Are you an organized and process-driven professional looking to support a Principal in a close-knit and easy-going office environment? Our client, a management consulting firm in Seattle, is set to expand their office to 15 people, and they are seeking an Executive Assistant to join their team.Role Responsibilities:Provide executive support, including...

  • Executive Assistant

    6 days ago

    Seattle, United States High Profile, Inc. Full time

    Are you an organized and process-driven professional looking to support a Principal in a close-knit and easy-going office environment? Our client, a management consulting firm in Seattle, is set to expand their office to 15 people, and they are seeking an Executive Assistant to join their team.Role Responsibilities:Provide executive support, including...

  • Executive Assistant

    7 hours ago

    Seattle, Washington, United States LHH Full time

    About LHHLHH is a dynamic and growing company specializing in real estate, property management, and investment services. Our team is dedicated to delivering exceptional service and innovative solutions to our clients.Job Title: Executive Assistant**Job Summary:**We are seeking a highly motivated and skilled Executive Assistant to join our Seattle office and...

  • Executive Assistant, Ring

    3 weeks ago

    Seattle, United States Amazon Full time

    Job ID: 2737432 | Amazon.com Services LLC Ring is looking for a full-time Executive Assistant to support two executives on our leadership team. The ideal candidate must be organized, detail-oriented, have a knack for problem solving, and be a team player. Key Job Responsibilities Ownership of calendar management for 2-3 leaders. Plan, negotiate, and schedule...

  • Executive Assistant

    7 days ago

    Seattle, United States American Seafoods Full time

    Position SummaryThis position provides high level executive and administrative support for the Chief Financial Officer & Chief Commercial Officer. The executive assistant is accountable for performing clerical, administrative and general office duties including but not limited to PowerPoint presentations, correspondence, file and record maintenance....

  • Executive Assistant

    6 days ago

    Seattle, United States American Seafoods Full time

    Position SummaryThis position provides high level executive and administrative support for the Chief Financial Officer & Chief Commercial Officer. The executive assistant is accountable for performing clerical, administrative and general office duties including but not limited to PowerPoint presentations, correspondence, file and record maintenance....

  • Executive Assistant

    4 weeks ago

    Seattle, United States Nelson Connects Full time

    Executive Assistant / Office ManagerYou are a dynamic and motivated individual who will thrive as an Executive Assistant and Office Manager in our fast-growing startup. In this part-time role, you will serve as a strategic business partner, managing a diverse range of responsibilities such as calendar management, event coordination, budget and expense...

  • Packaging Assistant, Part-Time

    3 months ago

    Seattle, United States Fremont Brewing Full time

    Job DescriptionJob DescriptionSalary: $20 to $23.50 per hourPackaging Assistant, Part-TimeFremont Brewing is currently seeking a Part-Time Packaging Assistant based out of our West facility in Ballard. The Packaging Assistant is part of the Packaging Department and reports to the Packaging Manager. The primary responsibilities include packing and palletizing...

  • Executive Administrative Assistant

    1 month ago

    Seattle, United States Truce Law Full time

    Overview We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks. Responsibilities: Executive Support: • Provide comprehensive administrative support to executives,...