Executive Assistant

1 week ago

Seattle, United States Addison Group Full time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating domestic travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This role requires a detail-oriented individual who can anticipate needs, prioritize tasks, and maintain a high level of confidentiality.


Please note: parking is FREE


Key Responsibilities:

1. Meeting Coordination and Calendar Management:

  • Manage and optimize the executive's daily, weekly, and monthly schedules, ensuring efficient use of time.
  • Coordinate, schedule, and confirm internal and external meetings, appointments, and conference calls.
  • Prepare meeting agendas, presentations, and related materials.
  • Arrange for meeting rooms, catering, and necessary equipment.
  • Handle last-minute changes and conflicts in the schedule with poise and efficiency.
  • Maintain an organized system of tracking and following up on meeting action items.

2. Travel Arrangements:

  • Plan and coordinate travel itineraries, including flights, accommodations, ground transportation, and other logistics.
  • Prepare detailed travel itineraries and ensure all necessary documents are in order.
  • Anticipate and resolve travel-related issues, such as delays or cancellations, and provide timely updates to the executive.
  • Reconcile travel expenses and prepare expense reports in accordance with company policies.

3. Communication and Correspondence:

  • Act as the primary point of contact for the executive, managing incoming calls, emails, and correspondence with professionalism.
  • Draft, review, and edit emails, letters, and reports on behalf of the executive.
  • Liaise with internal departments, clients, and external stakeholders to facilitate communication and information flow.

4. Administrative Support:

  • Handle confidential and sensitive information with discretion.
  • Maintain organized filing systems for both digital and physical documents.
  • Assist in the preparation of reports, presentations, and other documents as needed.
  • Perform general administrative duties, including ordering office supplies, processing invoices, and managing office operations – including daily provisioning and upkeep of kitchen area.

5. Special Projects:

  • Support the executive in various special projects, which may include research, event planning, or other initiatives.
  • Take on additional responsibilities as needed to ensure the success of the executive and the organization.


Qualifications:

  • Experience: Minimum of 3 years of experience as an Executive Assistant, with a strong focus on scheduling and travel coordination.
  • Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Skills:
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Attention to detail and a high level of accuracy.
  • Discretion and integrity in handling confidential information.
  • Attributes:
  • Proactive and self-motivated with a solution-oriented mindset.
  • Ability to work independently and as part of a team.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.


Benefits:

  • Competitive salary and bonus structure
  • Health, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and holidays
  • Professional development opportunities

  • Executive Assistant

    2 weeks ago

    Seattle, United States Sogeti Full time

    Executive Assistant Bellevue, WA FTE - Direct hiring Responsibilities: Proactively manage complex calendars and travel using MS Outlook. Manage team meetings (scheduling, attendee management, agenda creation, note-taking) Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.) Create...

  • Executive Assistant

    1 week ago

    Seattle, United States Addison Group Full time

    Position: Executive Assistant Location: Seattle, WAPay: 70-100kWe are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This...

  • Executive Assistant

    3 days ago

    Seattle, Washington, United States LHH Full time

    About LHHLHH is a dynamic and growing company specializing in real estate, property management, and investment services. Our team is dedicated to delivering exceptional service and innovative solutions to our clients.Job Title: Executive Assistant**Job Summary:**We are seeking a highly motivated and skilled Executive Assistant to join our Seattle office and...

  • Executive Assistant

    1 month ago

    Seattle, United States Tandym Group Full time

    A recognized Fortune 10 company in Washington is looking to add an experienced Executive Assistant to their growing team in Seattle. Responsibilities: The Executive Assistant will be responsible for: Complex calendar management and scheduling Effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given...

  • Executive Assistant

    1 month ago

    Seattle, United States Capgemini Full time

    **Executive Assistant** **Bellevue, WA** **FTE - Direct hiring** **Responsibilities:** + Proactivelymanage complex calendars and travel using MS Outlook. + Manage teammeetings (scheduling, attendee management, agenda creation, note-taking) + Plan andexecute events for a global team (off-sites, all-hands, team events,org-wide events, celebrations, etc.) +...

  • Executive Assistant

    1 week ago

    Seattle, United States Addison Group Full time

    Job Summary:We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will excel in managing complex schedules, coordinating domestic travel logistics, and handling a wide range of administrative tasks with efficiency and professionalism. This role requires a detail-oriented individual...

  • Executive Assistant

    1 week ago

    Seattle, United States American Seafoods Full time

    Position SummaryThis position provides high level executive and administrative support for the Chief Financial Officer & Chief Commercial Officer. The executive assistant is accountable for performing clerical, administrative and general office duties including but not limited to PowerPoint presentations, correspondence, file and record maintenance....

  • Executive Assistant

    1 week ago

    Seattle, United States American Seafoods Full time

    Position SummaryThis position provides high level executive and administrative support for the Chief Financial Officer & Chief Commercial Officer. The executive assistant is accountable for performing clerical, administrative and general office duties including but not limited to PowerPoint presentations, correspondence, file and record maintenance....

  • Executive Assistant

    3 weeks ago

    Seattle, United States Russell Tobin Full time

    What are we looking for in our Executive Assistant ? Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract. Title: Executive Assistant Pay Rate:...

  • Executive Assistant

    1 month ago

    Seattle, United States Large U.S. Multinational Corporation Full time

    Job DescriptionJob DescriptionExecutive Assistant COMPENSATION: Competitive base salary commensurate with experience up to $100K base, plus well-paid overtime, bonus, training classes, generous vacation package and comprehensive benefits package in a noted work environment in a large multinational.LOCATION: Seattle, WAKEY RESPONSIBILITIES:Support a Senior...

  • Executive Assistant

    2 weeks ago

    Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant ? Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract.Title: Executive AssistantPay Rate:...

  • Executive Assistant

    1 month ago

    Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant ? Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract. Title: Executive...

  • Executive Assistant

    1 month ago

    Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant ? Russell Tobin's client, a provider of online retail platform company is hiring for an Executive Assistant in Seattle, WA Apply Now! Employment Type: Contract/ Hybrid Location: Seattle, WA Pay rate: $20-$24/hr, DOE Responsibilities: The role will be responsible for a high volume of...

  • Executive Assistant

    1 week ago

    Seattle, United States Russell Tobin Full time

    Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract.Title: Executive AssistantPay Rate: $25.00 - 26.50/hour (based on experience)Work Location: Hybrid in...

  • Executive Assistant

    4 weeks ago

    Seattle, United States RTA US Full time

    Job DescriptionJob DescriptionRussell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract.Title: Executive AssistantPay Rate: $25.00 - 26.50/hour (based on...

  • Executive Assistant

    1 week ago

    Seattle, United States Russell Tobin Full time

    Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Seattle, WA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6-month contract.Title: Executive AssistantPay Rate: $25.00 - 26.50/hour (based on experience)Work Location: Hybrid in...

  • Executive Administrative Assistant

    1 month ago

    Seattle, United States Truce Law Full time

    Overview We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks. Responsibilities: Executive Support: • Provide comprehensive administrative support to executives,...

  • Executive Assistant

    3 weeks ago

    Seattle, United States King County Full time

    As the only county in the United States named after Martin Luther King, Jr., King County is a vibrant community with residents who represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning...

  • Executive Assistant

    5 days ago

    Seattle, Washington, United States Peppers Personal Assistants LLC Full time

    Job Description**Job Summary:**We are seeking a highly skilled and proactive Personal Assistant to join our dynamic team at Pepper's Personal Assistants LLC. This role provides a unique opportunity to work in a fast-paced environment, supporting clients with a variety of household tasks.**Responsibilities:**Scheduling and Managing Home Projects: Coordinate...

  • Executive Administrative Assistant

    1 month ago

    Seattle, Washington, United States Truce Law Full time

    Overview We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks.Responsibilities:Executive Support: Provide comprehensive administrative support to executives, including...