Executive Assistant
2 weeks ago
Bellevue, WA
FTE - Direct hiring
Responsibilities:
- Proactively manage complex calendars and travel using MS Outlook.
- Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
- Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
- Create expense reports and manage event budgets.
- Support execution of contracts and payments with external vendors as needed.
- Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables.
- Some project management - Track deadlines, action items and key deliverables for leadership team
- Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications)
- Create and maintain organizational charts
- At least 2+ years of Executive Assistant experience
- Expertise with complex executive calendar management using Outlook
- Expertise with travel management and travel arrangements
- Experience with event planning
- Show discretion in handling confidential information and comfortable interacting with senior Executives
- Outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines
- 401(k) Savings Plan- Matched 150% up to 6%. (Our 401k is in the top 1% of 401(k) plans offered in the US) Medical/Prescription/Dental/Vision Coverage Low-premium and deductible. Plan with free preventive care. $12,000 in Tuition Reimbursement 100% Company-paid mobile phone plan Personal Time Off (PTO)- Ensuring a balance of work and home life
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