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Executive Assistant

1 month ago

Seattle, United States Nelson Connects Full time

Executive Assistant / Office Manager


You are a dynamic and motivated individual who will thrive as an Executive Assistant and Office Manager in our fast-growing startup. In this part-time role, you will serve as a strategic business partner, managing a diverse range of responsibilities such as calendar management, event coordination, budget and expense reporting, travel coordination, communications, and project management.


This position pays: $30.00 - $35.00 per hour


Location: Seattle, WA


What you will be doing:


  • Support calendar coordination, internal and external, including domestic and international travel arrangements
  • Provide concierge-level attention to all aspects of the Executive’s requests and engagements
  • Increase organizational effectiveness by proactively keeping the Executive informed and prepared for the days and weeks ahead
  • Respond and follow up as necessary to all inquiries coming in to the Executive, with effective results
  • Effectively manage budget and expense reporting
  • Serve as the face of the company by welcoming new hires and external visitors, including partners, job candidates, and customers
  • Ensure a professional working environment that includes, but is not limited to, keeping the common area, supply room, conference rooms, and kitchen area tidy and ready for visitors at all times
  • Ensure snacks and drinks are always well stocked, expired items are discarded from the cabinets, refrigerator & freezer, and coffee machines are stocked with fresh water daily
  • Manage relationships with third-party vendors including property management, lunch, beverage and snack delivery, janitorial services, etc.
  • Manage employees’ office access via ProDataKey
  • Keep track of all supplies, source cost savings, and maintain inventory


What you bring:


  • Minimum 2+ years of professional experience as an Executive Assistant
  • Excellent written and oral communication and organizational skills
  • Self-starter with excellent attention to detail, balanced with a drive to get things done, ability to prioritize, and manage multiple projects in a fast-paced environment
  • Proficiency with Google Workspace, Apple technology, and Microsoft Office
  • Must be able to lift up to 40 pounds
  • This position works part-time


To learn more about the workplace culture and the position, please apply


For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.


We are Nelson Connects, and our purpose is your success.