Payroll Specialist

1 month ago


Baton Rouge, United States 4th Sector Solutions Inc. Full time

Position Summary: The Payroll Specialist is responsible for the accurate and timely processing of multi-client payrolls while ensuring compliance with multi-state employment and tax laws.


Reports To: Director of Human Resource


Essential Duties & Responsibilities:


  • Ensures accurate and timely processing of payroll for assigned clients, including but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes
  • Process off-cycle payrolls as needed
  • Issues checks or direct deposits due to payroll errors or final discharge
  • Reconciles payroll to general ledger
  • Reconciles payroll monthly, quarterly and annually to contracts and provides accurate payout information for finance department review
  • Creates and maintains annual payout reconciliations for all payrolls
  • Reconciles quarterly tax reports for all federal, state, and/or local taxes across multiple states
  • Create and maintains late hire calculation spreadsheet for clients
  • Create payroll calendars for clients
  • Prepares and maintains accurate records and reports of payroll transactions
  • Ensures compliance with federal, state and local payroll, wage, and hour laws
  • Facilitates workers compensation audits as needed
  • Reconciles W-2’s
  • Other duties as assigned by manager


Required Skills/Abilities:

  • Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
  • Knowledge of multi-state compliance guidelines
  • Proficient with payroll software or ability to learn efficiently and effectively
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Proficient with Microsoft Office Suites or related software


Education & Experience:

  • High school diploma or equivalent
  • Five years of experience in payroll with at least 1 year of experience in accounting or bookkeeping preferred
  • Payroll certification preferred or must have the ability to obtain within one year

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