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Grants Management Specialist

2 months ago

Baton Rouge, Louisiana, United States Louisiana State University Full time

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).


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Job Posting Title:

Grants Management Specialist (Pre-Award and Post-Award)

Position Type:

Professional / Unclassified

Department:

LSUAM Science - GG - Administration (Charlotte R Moore

Work Location:

E0238 Howe Russell Kniffen East Geoscience Complex

Pay Grade:

Professional Hourly

Job Description:


The Department of Geology and Geophysics is in search of a dedicated full-time entry-level Grants Management Specialist to oversee the administration of departmental grants and contracts, encompassing all pre-award and post-award responsibilities while acting as the primary liaison for grants and contracts.

The role will entail pre-award responsibilities such as aiding faculty with proposal submissions, coordinating reporting, managing filing extensions and modifications with faculty/Private Investigators (PIs), and providing grant proposal training and support to faculty members.

Post-award responsibilities will include scrutinizing all financial transactions to ensure compliance with each contract and offering financial guidance to faculty members to uphold adherence to grant restrictions and guidelines.

The individual will reconcile accounts, monitor financial activities and efforts, manage long-term financial planning, audit daily business expenditures on grants and cost-sharing accounts, prepare and process monthly journal entries, and advise the Cost Center Manager (CCM) and/or HR Contact regarding necessary payroll adjustments.

The Grants Management Specialist will keep faculty, Chair, and CCM informed about university regulations concerning overhead, benefits, various fees, and other budgetary elements, while serving as a liaison with the University's central administrative offices for grants-related matters.

Duties include:


40% Pre-award: Assists Principal Investigators (PIs) with proposal preparation including: 1) Creation of budgets and justification if necessary, 2) Transfer of budget details into funding agency portal, 3) Proofreading for conformity, 4) Generation and uploading of standard documents such as current and pending support, facilities/equipment statements, etc.

Reviews/routes proposals through the Office of Sponsored Programs (OSP) and GeauxGrants, completes any required forms related to the proposal and/or grants transfers, maintains files of assigned proposals, and communicates issues and relevant deadlines.

Advises faculty preparing their own budgets of university regulations regarding overhead, benefits, computer charges, and other budgetary elements. Stays informed about various funding agency announcements of new opportunities of interest to G&G faculty. Remains updated on funding opportunities within LSU, including those in the Office of Research & Economic Development (ORED).

40% Post-award: Provides assistance in policy determination to PIs.

Responsible for conformity to funding agency requirements of budgets and reports to funding agencies; must be familiar with and able to act accordingly.

Obtains LSU account numbers, receives records of grants establishment, contract modifications, and invoices from Sponsored Program Accounting (SPA) and provides copies to PIs, Chair, and/or Cost Center Manager (CCM).

Initiates budget transfers, expenditure transfers, closeouts, no-cost extensions, and monitors expenditures including payroll and effort for audit and compliance purposes.

Manages any external subcontracts associated with a funded award.

Maintains a list of programs that each PI has an interest in and sends reminders of upcoming deadlines for those programs at appropriate intervals.

Contacts funding agency at the PI's request. Maintains all in-house records on grant and contract expenditures.

Reconciles each grant and contract ledger using Workday and internal accounting spreadsheets and provides PIs with a summary report of all grants and contracts monthly.

Advises PIs of any anticipated budgetary problems or constraints and makes recommendations for satisfactory resolutions. Assists PIs in reporting (quarterly, annual, and/or final) to funding agencies. Schedules/coordinates meetings with each PI on their grants per meeting schedule set by Chair/CCM.

10% Finance: Assist travel and procurement personnel with expense reports (travel and non-travel related). Assist procurement personnel with creating purchase orders, vendor enrollments, and procurement contracts.

5% Grants/

Contracts Liaison:

Serves as principal liaison between the Faculty/Principal Investigators and the University (OSP, SPA, ORED, etc.) for administration of departmental grants and contracts.

Provides proposal training in GeauxGrants to faculty as needed. Responds to requests by central administrative offices, Chair, and/or PIs concerning grants and contracts.

Serves as the primary pre-award and post-award contact for the Dean's Office and participates in campus and college work groups and trainings as necessary.


5% Performs other duties and/or special projects as assigned by the Asst to the Chair/Business Manager and Chair.

Minimum Qualifications:
Bachelor's degree. Related experience in accounting, budgeting, finance, grants, or related field.

Preferred Qualifications:
Bachelor's degree in Accounting, Finance, or related field with 2 years of experience. Specific experience required - Professional work experience; experience in grants administration and/or Workday

Additional Job Description:

Special Instructions:

Please submit a current cv and contact information of 3 references. An official transcript showing highest degree obtained will be needed prior to hire. Please contact Charlotte Moore for more information.

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more


Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.

Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:


LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.

For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e

g, resumes, RS:
17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.