Administrative Coordinator

2 months ago

Des Moines, United States Siegwerk Full time

Siegwerk's company story goes back almost 200 years:

Founded in 1824 as a retailer of manufactured goods, who later stepped into dyeing and printing calico fabrics, steadily expanded its printing expertise and range, and finally became one of today's global leading manufacturers of printing inks and coatings.


We are a family-owned business with all advantages still evident: independence and objectivity, flexibility and competence, commitment, and reliability. These still form the basis of our corporate culture today, guiding our daily business decisions and activities.


Quality, responsibility, open-mindedness, foresight, and dedication - these are the values that we hold dear and that form the basis of our corporate culture – a culture that has grown and evolved over generations, that we maintain by fostering an environment of collaboration and support. It is this balance that makes us who we are – the perfect blend of objective, strategic, big-picture thinking; combined with support and collaboration at every turn. At Siegwerk, we think like a global leader, but we act like a family.


Siegwerk is seeking an organized and detail-oriented professional Administrative Coordinator to join our team.

As an Administrative Coordinator, you will play a crucial role in ensuring the smooth operation of our office and events, as this role will provide administrative support to the Des Moines, IA team.


This is a full-time 6-month position, with potential to become full-time.


The Administrative Coordinator regularly liaises with internal teams such as Human Resources, Accounting, Finance, SCM, Logistics and Purchasing.

Candidate must reside in the Des Moines area.


Key Responsibilities Include:


Office Coordination


  • Manages front desk of site location
  • Receive and process invoices, AP/AR mail, site location mail
  • Manages mail room and office supplies
  • Manages vending services
  • Collaborates with colleagues to identify and implement process improvements
  • High volume of administrative tasks, including scheduling and coordinating events, meetings, and interviews, and travel coordination
  • Fleet Management


Event Coordination


  • Plan and execute on-site and local activities, including food, beverage, and entertainment
  • Collaborate with vendors and venues to ensure successful event setup
  • Coordinate logistics for various events


Additional Responsibilities


  • Ensures an excellent team member experience by being friendly and attentive
  • Owns all tasks with a keen attention to confidentiality and discretion, especially when decisions or outcomes directly impact the operations of the company
  • Prepares and liaises meeting agendas, presentations, special projects documentation, and other key operational documentation which support the organization
  • Drafts and may distribute both internal and external correspondence ranging from customer communications to leadership communications
  • Manage calendars, schedule appointments, and coordinate meetings
  • Prepare and edit correspondence, reports, and presentations
  • Handle sensitive and confidential information with discretion
  • Conduct research and compile data for various projects
  • Assist with event planning and coordination
  • Manage office supplies and personal protective equipment
  • Oversee office maintenance and ensure a clean and organized workspace
  • Answer phone calls, take messages, and direct inquiries to the appropriate person
  • Perform general administrative tasks such as filing, scanning, and data entry
  • Scheduling appointments for internal leadership
  • Welcoming/Checking In guests to the SIEGWERK Des Moines site


Role Requirements


  • Proven experience as an administrative assistant or in a similar role, with a minimum of 3 - 5 years’ experience
  • Proven experience in office management, calendar management, event coordination, and travel bookings
  • Proficiency in Microsoft Office Suite, especially MS PowerPoint
  • Excellent organizational and communication skills
  • Ability to work independently and as part of a team
  • Proficient in typing and data input
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and meet deadlines
  • Attention to detail and problem-solving skills
  • Ability to maintain confidentiality of sensitive information


If you are a proactive problem-solver with a passion for organization and attention to detail, we encourage you to apply


Siegwerk is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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