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Personnel and Administrative Specialist

3 months ago

Washington, Washington, D.C., United States American University Full time

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.

Learn more about American University

Department:
University Police Administration

Time Type:
Full time

Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)

Union:
Excluded

Job Description:

Job Summary:


The Personnel and Administrative Specialist coordinates the flow of candidates through the recruitment process, from submitting posting requests and scheduling interviews to candidate assessments, background checks and onboarding.

The incumbent attends job fairs on behalf of the unit and works with HR to support the department's hiring needs.

They will serve as the first point of contact for candidates and new hires. They will submit hiring actions and maintain the employee filing system. Provide general HR information to unit staff, and work with HR to facilitate unit HR processes.

They provide general administrative support to department management which includes scheduling and maintaining calendars, researching, and coordinating logistics for unit events.

Respond to customer requests and provides appropriate resources and response; refers customers to other staff as needed. Maintain office supplies and equipment inventory. The incumbent will serve as the point of contact for unit's facilities-related issues/needs and report deficiencies as appropriate. Initiate work requests and monitor completion. The incumbent will serve as the unit's Power Document Management System (PowerDMS) Administrator. Maintain the unit's established written directives (policies and procedures), training documents, and certifications, and post to PowerDMS. The incumbent will also assist the Outreach Coordinator with coordinating logistics and working community events.

Essential Functions

  • Personnel Support: Coordinate the flow of candidates through the recruitment process, from submitting posting requests and scheduling interviews to candidate assessments, background checks and onboarding. Attend job fairs on behalf of the unit, and work with HR to support the department's hiring needs. Serve as the first unit point of contact for candidates and new hires. Submit hiring actions, and. maintain employee filing system.
Provide general HR information to unit staff, and work with HR to facilitate unit HR processes, including offboarding and compliance with applicable employment laws, regulations and University policies and procedures

  • Administrative Support: Provide general administrative support to department management

This includes:
scheduling and maintaining calendars, researching and coordinating logistics for unit events. Respond to customer requests and provides appropriate resources and response; refers customers to other staff as needed. Maintain office supplies and equipment inventory.

  • Facilities Support: Serve as point for contact for unit's facilities-related issues. Monitor unit facilities' needs and report deficiencies as appropriate. Initiate work requests, and monitor completion.
  • Compliance Support: Serve as the unit's Power Document Management System (PowerDMS) Administrator. Maintain the unit's established written directives (policies and procedures), training documents, and certifications, and post to PowerDMS. Review compliance documentation and related records to ensure complete documentation has been collected.
  • Other Duties: Perform other duties as assigned.

Competencies:

  • Discretion, Tact & Diplomacy.
  • Communication- Oral.
  • Communication- Written.
  • Standard Office Software.

Position Type/Expected Hours of Work:

  • Non-Exempt.
  • Full-Time, 40 hours a week.

Required Education and Experience:

  • High School Diploma or GED equivalent.
  • 1-3 years (At least 1 year of relevant full-time or part-time work experience in an administrative or customer service position.)

Preferred Education and Experience:

  • Associate degree.
Benefits


AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.

Click here to learn about American University's unique benefit options.

Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
  • American University is an E-Verify employer.
Current American University Employees

American University current employees must apply through their employee Workday account.

If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations.

The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.