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Personnel Security Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Advantage SCI Full time

Position Title: Administrative Security Assistant (PERSEC) Hybrid

Reports To: Program Manager

Clearance Type: Top Secret clearance

Work Location: Washington, DC (Hybrid expected, 3 days onsite/week)

Job Overview:

Advantage SCI is currently seeking qualified candidates to support a federal agency's personnel security program.

Key Responsibilities:

  • Serve as a liaison between Human Resources and Security Divisions, clarifying the onboarding process and providing assistance to HR staffing specialists regarding vetting inquiries.
  • Address internal and external customer inquiries, facilitating access to the status of investigations or related actions.
  • Initiate background investigation forms for applicants and employees based on their position requirements.
  • Monitor the progress of security applications and provide timely updates.
  • Conduct quality reviews of completed security applications and present findings to Federal employees to reduce unacceptable submissions to the investigative service provider.
  • Assist in the scanning and submission of fingerprint cards, ensuring the results are classifiable.
  • Support security division personnel in routing copies of credit reports, court records, Selective Service checks, and other investigative elements as necessary.
  • Track all activities within the case management system.
  • Facilitate the enrollment and disenrollment of personnel in FBI RAPBACK and Continuous Evaluation/Vetting systems as appropriate.
  • Manage incoming mail processing.
  • Respond to email inquiries promptly.
  • Assist in the out-processing of employees to maintain an accurate inventory of personnel.

Required Qualifications:

  • Top Secret clearance required
  • Bachelor's degree in Human Resources or a related field. A bachelor's degree may be substituted with 2 years of Federal experience.
  • Minimum of 2 years of experience in Federal HR or Federal Personnel Security.
  • Proven administrative skills, particularly in file organization and maintenance procedures.
  • Proficiency in Microsoft Office and data entry systems.
  • Strong communication skills, particularly with high-level visitors.

Desired Qualifications:

  • Experience with the FBI's RAPBACK data system.
  • Background in Human Resources.

Working Conditions:

  • Ability to sit and work at a computer for extended periods.
  • Capability to stoop, kneel, bend, and reach.
  • Ability to sit, stand, walk, and run as needed.
  • Capacity to lift up to 50 pounds.

Equal Opportunity Employer:

Advantage SCI is an Equal Opportunity/Affirmative Action employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.