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Assistant Athletic Director

3 months ago

Burlingame, California, United States CalWest Educators Placement Full time

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

CalWest's partner school in the San Francisco Bay Area seeks an Associate Director of Athletics to begin in August 2024.

Qualifications:

Education, Certifications, and Work-Related Experience

  • A minimum of a Bachelors degree, or an equivalent combination of education and experience
  • A minimum of 3-5 years of experience as an Associate, Assistant, or Athletics Director, or leading an Athletics program
  • Valid CPR/AED/First Aid certification (American Red Cross or American Heart Association)
  • Valid California drivers license and clean driving history
  • Familiarity with the California Interscholastic Federation (CIF) regulations
  • Operational knowledge of Google applications and Gmail
  • Operational knowledge of applications that support athletics management programs, such as TeamSnap, Arbiter, Max Preps
  • Operational knowledge of MS-Word, Excel, and PowerPoint

Preferences

  • Prior experience in Middle School sports or working with Middle School-aged children
  • Prior experience working with or managing coaches
  • Prior experience communicating with parents/guardians

Responsibilities:

  • Preparing the master MS sports calendar for the academic year, synthesizing the schedules provided by the league officials and clearly communicating them to coaches, players, parents/guardians, and PAC.
  • Create and maintain team rosters.
  • Making and distributing weekly sports calendars with dismissal times.
  • Managing both student-athlete and coach attendance.
  • Making announcements at the Middle School Morning Meetings.
  • Report daily scores from coaches to the league website.
  • Confirming games with opposing teams one week prior to the contest.
  • Planning, developing, and scheduling Middle School tournaments, matches, games, trials, and other events, and ensuring the success of both on-campus and off-campus activities.
  • Secure scorekeepers for all sports (if necessary, take on scorekeeping duties)
  • Confirming officials on Arbiter Sports and greeting them upon arrival.
  • Responsible for Middle School game management: help set up for games and hold coaches accountable for facility cleanliness.
  • Support coaches in tracking middle school uniforms (passing out and collection).
  • Communicating with parents/guardians.
  • Serve as the liaison for MS Athletics with the league.
  • Attend monthly WBAL MS meetings, either via Zoom or in person.
  • Adhering to all WBAL guidelines and policies.
  • Prepare MS coaches binders, which include all league rules, sports rules, and where to update scores.
  • Help the Director of Athletics set up pre-season meetings with the Sports Medicine Director (SMD) and Middle School coaches.
  • Oversee the use of the Middle School Athletics facility, including facility usage requests for the gym and field.
  • Work with the Director of Athletics, Associate Head, and Human Resources on coach contracts, required training, etc.
  • Coordinate with the Athletic Department regarding updates to the Athletic section of the school website and newsletters.
  • Make recommendations to the Athletic Director on program recommendations and enhancements.
  • Support 6-12 Athletic events (Gryphon Gatherings, Homecoming, etc.)