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Office Coordinator

3 months ago

Chantilly, Virginia, United States KAPSCH Full time
Kapsch TrafficCom develops smart solutions to make mobility safer, more sustainable and efficient for everybody.

We design, build and operate traffic management systems including connected vehicles technology and mobility demand management as well as tolling services for cities, roads, tunnels and bridges around the world.

We develop data and video analytics platforms, building on state-of-the-art technologies including AI, machine learning, big data and cloud services to enable the digitalization of mobility.

Seeking Part Time Office Coordinator

  • We are looking for a dynamic Office Coordinator with experience and a strong desire to contribute to a busy office environment. This position's primary role is to provide exceptional administrative support and office coordination to our Chantilly office. This is an exciting opportunity to join a growing organization with a great future.
  • Working independently the Office Coordinator is responsible for completing a wide range of complex tasks and projects involving confidential and technical information.


All administrative roles in the Region will support the efforts of other Company support functions, including, but not limited to, human resources, health and safety, legal, marketing, sales support, and others as assigned.


  • Provides superior level administrative support to all workplace parties (executives, managers & staff) to ensure the efficient operation of the local office.

Maintains the office and reception area and all related functions, including—but not limited to—processing visitors, answering and directing phone calls, ordering office supplies, and ensuring the maintenance and effective operation of office equipment.


  • Responsible for ownership of finance purchasing card: includes completing monthly billing reconciliation and submitting invoices from vendors in Navision

Sort and deliver all incoming mail/packages; organize and distribute incoming/outgoing shipments, as necessary Work closely with HR and EEC Committee to launch company-wide wellness programs and initiatives.

Coordinate and promote employee engagement activities with the EEC Committee and schedule conference rooms. Coordinate catering needs and ordering food for lunches, meetings, etc.

  • Assist HR in onboarding related activities for new hires
  • Maintaining kitchen stock and procuring office supplies. Acts as the liaison between the Company, staff, and building management and serves as the main point of contact for facility requests and building communications
  • Provides support to other stakeholders in the local office and in the North American Region as assigned

Education / Experience

  • A minimum of 1+ year experience in a corporate administrative role and/or Office Coordinator role and/or volunteer work
  • Experience with creating and managing purchase order requisitions and Navision experience is a plus, but not required.

Knowledge /Skills Required to Perform Essential Functions

  • Ability to performs administrative tasks with a high level of efficiency and attention to detail
  • Very organized and efficient with ability to multitask
  • Able to learn other software tools, such as WorkDay, and Microsoft Navision,
  • Excellent communication skills (oral and written)
  • Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Ability to maintain a high degree of professionalism in the job and in relations with others
  • Must be a selfstarter, driven, and have a strong work ethic and desire to help people

What's in it for you?

  • Part of a group working to solve complex problems that improve daily the lives of people around the world
  • Opportunity to work in an international, cutting edge technology company in a highgrowth industry
  • Career growth and stability
  • Casual work environment with flexible work hours