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Administrative Assistant
3 months ago
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2022 Employee Benefits | Staff & Management.
JOB DESCRIPTION
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Aviation Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
Essential Duties -Administrative Functions
- Assist the Account Manager and/or Assistant Account Managers with any admin duties.
- Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
- Verify and create schedules and hourly reports for staff in EPAY.
- Track daily missed punches and communicate with staff members to get them corrected.
- Maintain files and documents organized for easy management access.
- Mail checks for hourly employees.
- Complete and send off Employee change forms.
HR related functions
- Provide manager and employees with employee number once hired.
- Schedule and assist in training/orientations for new employees as needed.
- Create new employee personnel folders, and maintain all employee files.
- Disposition applicants as needed.
Onboard new employees
- Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
- Complete employment verification requests.
- Assist managers/HR staff with unemployment claims.
- Forward Garnishments.
- Create a monthly discrepancy for Anniversary pay and submit to payroll.
- Assist hourly employees with any questions or concerns
MINIMUM REQUIREMENTS
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 3 years of experience in the field or in a related area
- High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Analysis
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- Office Administration Procedures
- Typing Skills
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience