Administrative Assistant Communication and Media Arts

15 hours ago


Joliet, Illinois, United States University of St. Francis Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Communication and Media Arts department at the University of St. Francis. The successful candidate will provide administrative support to faculty members, maintain departmental records, and perform various tasks to ensure the smooth operation of the department.

Key Responsibilities

• Organize and maintain departmental space, ensuring a professional and organized environment
• Order supplies for faculty members using the Purchase Order system
• Collect and sort mail for all faculty members daily
• Renew magazine subscriptions as needed using the Purchase Order system
• Purchase teacher references and supplies as needed
• Maintain up-to-date departmental lists, files, and binders, including faculty schedules, Mass Communication student breakdowns, and internship binders
• Make copies for faculty members
• Shred confidential documents
• Keep display cases in halls up-to-date
• Answer phone calls when the Department Chair is out of office
• Plan and schedule MCOM Senior Portfolio Presentations
• Organize magazine racks
• Fill out student Lab Admits
• Burn portfolio DVDs and other discs for files
• Coordinate meeting dates and times upon request

Requirements

• Current USF student in good standing
• CMMA major

Preferred Qualifications

• Previous secretarial or general office experience

Pay and Benefits

• Hourly pay rate: $14.00
• Hours per week: 5-20

How to Apply

For a complete copy of USF's Policy on Equal Opportunity, Harassment, and Nondiscrimination for All Faculty, Students, Employees, and Third Parties, please visit https://www.usf.edu/hr/policies-procedures/equal-opportunity-harassment-nondiscrimination/ or contact the Title IX Coordinator at

The University of St. Francis is an equal opportunity employer and welcomes applications from diverse candidates.

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